Human Resources Administrative Specialist

Guilford County•201 West Market Street Greensboro, NC

3d•Onsite

About The Position

Performs professional Human Resources work in managing employee files and records in accordance with the NC Public Records Laws and NC Department of Natural and Cultural Resources. In addition, this role provides administrative support to the HR Leadership Team. An employee in this role is responsible for managing and maintaining all employee records and files. This includes but is not limited to verifying file contents, validating file data against the HR system, and maintaining proper file retention standards specific to NC Public Records Law and NC Department of Natural and Cultural Resources. The employee will be tasked with evaluating the existing document management system, processes, and procedures and leading the efforts in implementing and maintaining an electronic file management system. Duties will include providing administrative support to the HR Leadership Team, assisting with managing the HR budget and providing support for HR sponsored events. The position may provide operational guidance to the other HR Specialist that makes up the HR Administrative Team. Other duties are specific to Human Resources and require the employee to have knowledge of applicable human resources laws, regulations, and requirements; human resources related programs, policies and procedures; human resources software applications; basic benefit administration; human resources management principles and payroll.

Requirements

Thorough knowledge of maintaining confidential files and file retention policies as required by the NC Department of Natural and Cultural Resources.
Thorough knowledge of office practices and procedures.
Knowledge of County regulations, policies and procedures.
Knowledge of General Statutes 153A-98.
Knowledge of employment verification practices, documentation, and applicable requirements.
Proficiency in using a variety of software applications and digital tools.
Excellent organizational skills and attention to detail.
Excellent analytical and technical skills.
Skill in managing a project or program.
Basic knowledge of accounting practices and principles.
Ability to enter, update, and maintain information accurately within applicable systems.
Ability to independently organize and format materials for clarity, accuracy, and professional presentation.
Ability to compose and gather a variety of materials independently.
Ability to communicate effectively both orally and in writing.
Ability to plan and organize work independently.
Ability to troubleshoot and investigate issues; excellent and creative problem-solving skills.
Bachelor’s degree from an accredited college or university and two years of related experience; OR associate’s degree and four years of related experience; OR High School diploma or GED and six years of related experience.

Nice To Haves

Experience in Human Resources preferred.

Responsibilities

Provides administrative support to the HR Leadership Team which includes the HR Director and the two Assistant HR Directors.
Provides budget support and may be responsible for contracts, purchase orders and HR project and event support.
Provides back up support to the other HR Specialist with employment verifications, receiving and directing visitors and answering the main HR telephone line.
Maintains employee records and files to include verification of file content, validation of file data in HR system, and maintaining proper file retention standards as defined by NC Public Records Law and NCGS 153A-98.
Ensures compliance with internal regulations related to record management, file retention and disposition.
Coordinates, plans and executes the conversion of paper personnel records to a digital format.
Evaluates existing document management systems and procedures to determine current effectiveness and efficiency; identifies and recommends improvements.
Maintains current knowledge of best practices and developments in document management technologies and techniques.
May be responsible for entering data into HR electronic systems.
Performs data analysis and processing, requiring comprehensive knowledge of applicable technology, systems, and software applications.
Prepares reports, summaries, tables, and other materials to clearly communicate data and information.
Prepares, edits or coordinates development of printed materials that may include public records requests.
Provides training and guidance as needed to other staff.
Interprets policies, procedures and regulations for other staff and members of the public.
Resolves problems and questions by using and interpreting established policies and procedures.
Responds to and communicates with internal and external stakeholders through a variety of verbal, written, and electronic methods.