Human Resources Administrative Associate

New Hampshire Ball Bearings, Inc. • Laconia, NH

13d

About The Position

The Human Resources Administrative Associate provides professional administrative support to the HR Department through data input and reporting, filing, management of incoming and outgoing communications, support for HR programs and initiatives, and coordination with internal and external partners. The role also provides reception coverage, assists with recruiting and payroll tasks, supports benefit administration, and helps plan company events.

The position requires professionalism, excellent customer service, careful record-keeping, attention to detail, and discretion when handling sensitive and confidential employee matters. Work may be subject to audited inspections. The duties listed are not comprehensive, and additional tasks may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• High school diploma or GED.
• At least three years of human resources generalist or administrative experience, or an equivalent combination of education and experience.
• Proficiency in Microsoft Office applications.
• Excellent attention to detail.
• Interpersonal skills to handle sensitive and confidential situations with employees at all levels.
• Exceptional customer service and professionalism.
• Comprehensive record-keeping skills; work is subject to audited inspections.
• Verbal, written, oral communication, and presentation skills.
• Ability to work independently and as part of a team; self-motivated.
• Excellent judgment in handling sensitive matters and navigating conflicting business interests.
• Ability to perform the listed physical activities and lift up to 40 pounds.

Nice To Haves

• Associate degree in a related field.
• Payroll processing experience, preferably with ADP.
• Familiarity with applicable state and federal employment and benefit laws.

Responsibilities

• Manage internal and external communications by phone, email or chat, and in person.
• Maintain administrative employee files and ensure information is accurate and updated promptly after employee actions.
• Support recruiting tasks, including managing hire and termination documentation, ordering supplies, and ensuring new employee orientation packets are updated and prepared.
• Provide coverage for the Payroll Administrator during absences and assist with processing timesheets and other payroll information.
• Handle daily incoming and outgoing mail, data entry and reporting, information collection, and other administrative tasks as required.
• Support benefit administration, including monthly new-hire meetings, serving as a contact for benefit questions, acting as a health and wellness contact, supporting open enrollment, and coordinating wellness visits such as flu shots and vision services.
• Provide reception coverage for breaks and lunches as part of a rotation.
• Assist with scheduling and planning events, including EAD and Employee of the Month.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED