Human Resources Administrative Assistant (Part-time)

West Valley City•West Valley City, UT

2d•$22 - $25

About The Position

The part-time Human Resources Administrative Assistant provides essential administrative support to the Human Resources division, assisting with daily operations such as maintaining records, managing employee communications, processing employment paperwork, and handling billing. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. The position involves frequent interaction with employees, management, and the public, requiring excellent customer service skills. The ability to work effectively with another part-time administrative assistant to share the workload and ensure smooth operations is essential.

Requirements

Graduation from a standard senior high school, GED, or equivalent.
2-3 years of administrative experience, with prior HR experience preferred.
Municipality experience preferred.
Must possess excellent written and verbal communication skills in the English language.
Must possess a valid Utah driver’s license or the ability to obtain one, preferred.
Strong organizational skills with attention to detail.
Ability to handle confidential and sensitive information appropriately.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn HRIS systems.
Strong written and verbal communication skills.
Ability to multitask and manage time efficiently in a part-time schedule.
Positive attitude with strong customer service skills.
Ability to work independently.

Nice To Haves

Prior HR experience preferred.
Municipality experience preferred.
Ability to obtain a valid Utah driver’s license.

Responsibilities

Greet and direct the public and employees in a professional manner using knowledge of city policies, procedures, and operations.
Provide administrative support to the Human Resources team, including filing, data entry, and document preparation.
Assist with maintaining employee records and HR databases, ensuring accuracy and confidentiality for both current and terminated employees.
Prepare and process HR documents, such as employment verifications, onboarding materials, and other personnel-related forms.
Handle billing and purchase orders, ensuring accurate and timely processing of invoices and payments for HR-related expenses.
Respond to employee inquiries and direct them to the appropriate HR staff as needed.
Assist with scheduling interviews, preparing new hire orientation materials, and coordinating training sessions.
Distribute incoming mail and prepare outgoing mail for the department.
Maintain and update HR forms and templates, and accurately post to the City’s Intranet page as needed.
Provide assistance with special HR projects as assigned by management.
Perform general office duties such as copying, scanning, and ordering office supplies.
Maintain confidentiality in handling sensitive employee information in compliance with privacy regulations such as HIPAA.
Other duties may be assigned.