Human Resource Specialist - Madison, WI

Wis-Pak, Inc.•Windsor, WI

1d•Hybrid

About The Position

The HR Specialist is a salaried, exempt position responsible for day-to-day human resources administration across the employee lifecycle for a multi-state workforce of hourly manufacturing and salaried employees. The role manages offer letters, onboarding, personnel action forms, and terminations, and serves as a key contact for employees and leaders on HR processes. Approximately 25% of the role supports payroll, including garnishment administration, pay increase approvals, payroll spreadsheet maintenance, reporting, and manual check processing. The position partners with HR leadership, Payroll, Finance, Benefits, and Operations to ensure employee administration processes are accurate, compliant, efficient, and employee-focused. It also supports operational excellence by maintaining accurate HRIS and payroll data, strengthening processes and controls, and documenting standard work. The role has a hybrid arrangement: onsite four days per week and remote one day per week.

Requirements

Bachelor's degree in Human Resources, Business Administration, or a related field preferred, or 4+ years of human resources experience in a generalist or specialist capacity.
Working knowledge of payroll administration, including garnishments and multi-state payroll experience, is preferred.
Strong attention to detail and organizational, analytical, and communication skills.
Ability to handle confidential information with discretion.
Proficiency in Microsoft Excel and Word.
Customer-focused approach and continuous improvement mindset, with a track record of improving HR processes and data accuracy.
Ability to build strong relationships across HR, Finance, and Operations.
Proactive approach to problem-solving and process improvement.
Ability to manage multiple priorities and deadlines in a fast-paced, multi-site environment.

Nice To Haves

Bachelor's degree in Human Resources, Business Administration, or a related field.
Working knowledge of payroll administration, including garnishments and multi-state payroll experience.

Responsibilities

Prepare and issue offer letters in coordination with hiring managers and HR leadership, ensuring compensation, title, and start-date details are accurate.
Coordinate new-hire onboarding, including pre-employment requirements, paperwork, I-9 and E-Verify completion, HRIS setup, and orientation scheduling.
Prepare, review, and process Personnel Action Forms for hires, pay changes, promotions, transfers, leaves, and status changes, ensuring approvals and documentation are complete.
Administer terminations, including separation documentation, final-pay coordination, benefits notifications, equipment return, and exit processing.
Maintain accurate and confidential employee records and HRIS data in accordance with legal and company requirements.
Maintain the payroll spreadsheet and verify that changes from personnel action forms, hires, and terminations are reflected accurately each pay period.
Process and route payroll approvals for pay increases, confirming authorization and effective dates.
Administer child support orders and wage garnishments, including setup, remittance, tracking, and correspondence with agencies and employees.
Prepare and distribute payroll reports for HR, Finance, and Operations leadership.
Prepare and mail manual payroll checks while maintaining appropriate documentation and controls.
Support payroll processing cycles, audits, and year-end activities.
Support compliance with federal, state, and local employment laws, wage-and-hour regulations, and company policies.
Partner with HR, Payroll, Finance, Benefits, and Operations leaders to ensure accurate employee data and seamless administration.
Respond to employee and leadership inquiries in a timely and professional manner.
Support internal and external audits by providing accurate documentation and records.
Participate in special projects and initiatives that support departmental and organizational objectives.
Use HRIS and payroll systems to maintain data integrity and produce timely, accurate reporting.
Identify opportunities to streamline HR and payroll administration, strengthen controls, and increase efficiency through automation and best practices.
Develop, document, and maintain procedures and standard work for HR administration and payroll support.