Human Resource Specialist

The University of Southern Mississippi • Hattiesburg, MS

22h • $17 - $17 • Onsite

About The Position

The Human Resource Specialist supports University of Southern Mississippi Human Resources operations by processing faculty, staff, and student personnel paperwork and maintaining accurate employee records and HR system data. The role is a primary point of contact for the university community and works with departments to ensure accurate, compliant, and timely HR transactions. It contributes to efficient HR operations through responsive support and consistent processes.

The position is full-time staff employment in the Department of Human Resources, located in Hattiesburg, Mississippi. The position is not grant funded. Applicants must be authorized to work full-time in the United States without visa sponsorship.

Requirements

• High school diploma or equivalent.
• One to two years of experience in human resources, administrative support, records management, or a related office environment.
• Ability to provide professional, customer-focused service and build effective working relationships with employees, visitors, and the public.
• Clear, professional verbal and written communication skills.
• Discretion and sound judgment in handling sensitive or confidential information and records.
• Strong organizational skills, including the ability to manage multiple tasks, meet deadlines, and maintain attention to detail in a fast-paced environment.
• Ability to think critically and respond effectively under time-sensitive conditions.
• Proficiency with basic computer applications and office systems, including email, word processing, spreadsheets, and data entry.
• Authorization to work in the United States full-time without visa sponsorship.

Nice To Haves

• A minimum of two years of Human Resource experience with HR systems and processes.

Responsibilities

• Review Personnel Action Forms (PAFs) and Personnel Data Sheets (PDS) for completeness and accuracy, and work with departments to resolve discrepancies before data entry.
• Accurately process personnel transactions by established deadlines and create and maintain organized employee files.
• Verify background-check completion, conduct degree verifications, confirm required documentation with departments, and ensure requisitions are properly closed.
• Respond to inquiries from faculty, staff, students, departments, and the general public about HR processes, employment status, and payroll-related questions.
• Help employees complete HR forms and serve as backup to the HR Operations Assistant to support continuity of operations.
• Perform other duties as assigned in support of Human Resources operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED