Human Resource Specialist

Liberty-Eylau Independent School District • Texarkana, TX

4d

About The Position

Organize and manage the routine work activities of the Human Resources office and provide clerical services to the director of human resources and other staff members. Coordinate the district employee benefits program, maintain records, and assist employees in making effective use of benefits. The role supports recruitment, employee and applicant records, payroll-related tasks, benefits administration, records management, workers’ compensation and disability claims, and employee orientation. The position has no supervisory responsibilities.

Requirements

• High school diploma or GED.
• Ability to maintain accurate and auditable records.
• Ability to interpret and disseminate insurance and benefits information to individuals and groups.
• Ability to use a personal computer and software to develop or maintain spreadsheets and databases.
• Proficient word-processing and file-maintenance skills.
• Knowledge of basic accounting principles.
• Ability to follow written instructions.
• Ability to operate a multi-line phone system.
• Strong organizational, communication, and interpersonal skills.

Nice To Haves

• Three years of clerical experience preferred.

Responsibilities

• Prepare correspondence, forms, manuals, and reports for the director of human resources and other department staff using a personal computer.
• Distribute applicant records to principals and directors.
• Assist with recruitment efforts and process applications and related materials.
• Assist with entering and maintaining information in the employee database.
• Process and receive criminal history record information.
• Compile data for federal, state, and local reports, including the Texas Employer New Hire Report.
• Maintain physical and computerized departmental files.
• Assist district employees and substitutes with the AESOP substitute teacher system.
• Assist with responses to unemployment claims.
• Prepare and distribute job vacancy announcements and advertisements.
• Perform routine accounting tasks as needed.
• Assist the Payroll Coordinator with monthly dock pay records and correcting employee and substitute errors before payroll is run.
• Handle employee benefit inquiries and complaints, help ensure their prompt and courteous resolution, and liaise with insurance carrier claims offices as needed.
• Process employee benefit enrollment and change forms within required time limits and payroll deadlines.
• Resolve administrative problems with insurance carrier representatives.
• Assist with coordinating annual open enrollment.
• Add employee benefits in Skyward.
• Maintain employee and applicant files, including receiving and routing changes such as name and address updates.
• Process requests for official district records, including retrieving, copying, and mailing documents.
• Enter and update employee information in the central database.
• Respond to employment verification requests.
• Prepare and maintain employee service records.
• Manage storage and destruction of HR records according to the records retention schedule and Texas State Library and Archives Commission requirements.
• Assist with purging records and coordinating electronic preservation of inactive HR records.
• Answer incoming calls, take reliable messages, and route calls to appropriate staff.
• Greet visitors and assist employees and applicants with applications and required paperwork.
• Assist with scheduling and setting up interviews and meetings.
• Make travel arrangements for the department.
• Receive, sort, and distribute mail and other documents to department staff.
• Prepare mailings and labels using a personal computer.
• File workers’ compensation claims, including electronic filings to Edwards Risk Management.
• Make workers’ compensation provider appointments.
• Assist employees with reports to the Texas Department of Insurance Division of Workers’ Compensation.
• Assist employees with filing and monitoring disability claims.
• Assist with substitute orientation sessions and new employee orientation.
• Maintain confidentiality of information.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED