Human Resource Officer - College of Applied Health Sciences

University of Illinois Chicago•Chicago, IL

11d•$57,000 - $74,000•Hybrid

About The Position

The Human Resource Officer initiates, coordinates, and organizes human resource functions and related activities within the College of Applied Health Sciences. The role includes hiring, appointment changes, leave reporting, and recruitment for faculty and staff searches. The officer consults with constituencies across departments and the college, providing guidance and helping resolve highly sensitive and unique human resource matters. The position oversees day-to-day HR services and transactions, ensuring compliance with university policies and procedures. It manages recruitment from job-description development through offers, supports onboarding and employee departures, handles payroll and leave-related transactions, coordinates visa and immigration processes with the UIC Office of International Services, monitors employee compliance, and maintains personnel records in accordance with regulatory guidelines. The position is hybrid in Chicago, Illinois, with a Monday–Friday schedule from 8:30 a.m. to 4:30 p.m. The salary range is $57,000–$74,000 annually, commensurate with experience. Illinois residency is required within 180 days of employment.

Requirements

High school diploma or equivalent.
At least three years (36 months) of qualifying preparation, satisfied by coursework in human resource administration, business administration, or a closely related field; progressively more responsible experience maintaining, monitoring, or processing human resource records and reports; or a combination of these categories.
Illinois residency within 180 days of employment.

Responsibilities

Oversee, monitor, and coordinate day-to-day HR services and transactions to ensure compliance with university policies, procedures, regulations, and standards of practice.
Process HR transactions using university systems, including Banner, HR Front End, Cornerstone, JDXpert, ANA, PARIS, Rehire Retiree, Salary Planner, and I9 Tracker.
Consult with hiring units on recruitment requests for all employee classes and coordinate full-cycle recruitment, including drafting job descriptions and advertisements, reviewing applicant qualifications, scheduling interviews, conducting reference checks, and extending offers.
Prepare supporting documents for reappointments, summer salary, and changes in status, including FTE, title, employee group, and salary changes.
Conduct onboarding meetings with new hires and exit interviews with separating employees, and ensure required clearances, orientations, and compliance training are completed.
Perform payroll functions, including payroll adjustments for overpayments, award payments, and leave-balance adjustments.
Coordinate visa and immigration processes with the UIC Office of International Services for international faculty, staff, graduate students, and visiting scholars.
Act as a GoTime liaison and record leave balance, accrual, and usage in Banner as appropriate.
Review, approve, and process leaves of absence, including FMLA and personal leaves, and serve as a resource for employee leave matters.
Monitor employee compliance with state, university, and department requirements, including HIPAA, Ethics, Title IX, and ANCRA.
Maintain, retain, transfer, and dispose of personnel records and files in compliance with regulatory guidelines.
Perform other related duties and participate in special projects as assigned.