Human Resource Assistant (Hourly): Dillwyn Correctional Center #W0002

Virginia Information Technologies Agency•Buckingham, VA

3d•$21 - $28•Onsite

About The Position

Responsible for the daily administrative and Human Resources (HR) duties at a Department of Corrections (DOC) institution. Provide assistance with recruitment and record maintenance for payroll processing as well as provide clerical support to all employees. The job involves a wide range of support activities inside HR unit, from coordinating meetings to maintaining employee records/database (manual and electronic) to posting job ads. Also, act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. Provides clerical and administrative assistance to the Human Resources Officer to ensure accurate and efficient administration of human resource operations to include recruiting, payroll processing, benefits administration, personnel file maintenance, data entry into Page-up, Cardinal, BES and the database and assist, when necessary, with time/leave maintenance. Acts as an HR advocate and assists the Human Resource Officer in day-to-day duties to provide effective customer service in all areas of Human Resources. This is an hourly position limited to working no more than 1,500 hours per agency during the 12-month period of May 1 – April 30, regardless of the hire date. The hourly employment period resets on May 1 of the following year. All hourly employees are limited to working no more than 29 hours per week on average over the 12-month period. This hourly position offers no state benefits.

Requirements

High School Diploma or Equivalent.
Proven experience as an HR Assistant, Staff Assistant, or relevant human resources/administrative position.
Knowledge of federal, state policies and procedures related to Human Resources including Fair Labor Standards Act (FLSA), Family Medical Leave Act (FMLA), Virginia Sickness and Disability Program (VSDP), Americans with Disabilities Act (ADA), and Worker’s Compensation.
Excellent verbal and written communication skills.
Excellent interpersonal skills to interact with all levels of management with the demonstrated ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Excellent organizational and time management skills with attention to detail.
Proficient with Microsoft Office Suite or related software.
Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
Effective HR administration and people management skills.
Exposure to payroll practices.
Good understanding of HR functions and best practices.
Knowledge of general Human Resource policies and procedures.

Nice To Haves

Hands-on prior experience with an HR system (such as HRIS or HRMS).
Familiarity with HR applicant software and resume databases.
Some experience as an HR Assistant will be preferred.
Knowledge of Department of Corrections (DOC) policies and procedures related to Human Resources.
Working knowledge of timekeeping practices.
Courses in business, office practices and procedures, and automated business applications.

Responsibilities

Provide assistance with recruitment and record maintenance for payroll processing.
Provide clerical support to all employees.
Coordinate meetings.
Maintain employee records/database (manual and electronic).
Post job ads.
Act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.
Provide clerical and administrative assistance to the Human Resources Officer.
Ensure accurate and efficient administration of human resource operations to include recruiting, payroll processing, benefits administration, personnel file maintenance, data entry into Page-up, Cardinal, BES and the database.
Assist, when necessary, with time/leave maintenance.
Act as an HR advocate and assist the Human Resource Officer in day-to-day duties to provide effective customer service in all areas of Human Resources.