HUD Community Administrator

Ray Stone Inc•Sacramento, CA

2d•$77,000 - $85,000

About The Position

The HUD Community Administrator is responsible for the overall operation of the property and the day-to-day implementation of policies, procedures, and programs to maintain a well-managed, well-maintained building in accordance with established operating and fiscal policies and regulatory and investor requirements. The role supports residents, manages onsite staff and their duties, and interacts with and supervises vendors and contractors. This is a full-time, benefit-eligible position at Park Place Apartments, scheduled Monday through Friday, 8 AM to 5 PM. The work is primarily performed in an office environment and includes regular coordination with residents, onsite staff, maintenance personnel, vendors, contractors, and a supervisor.

Requirements

Experience with HUD Section 8 senior housing and LIHTC compliance.
Three or more years of property management experience.
Two or more years of experience managing small teams.
Ability to walk and stand regularly and use hands to handle or lift objects.
Ability to occasionally lift up to 50 pounds, crouch, kneel, or climb stairs.
Ability to operate standard office equipment and keyboards.
Ability to perform substantial wrist, hand, and finger movements.
Close visual acuity for preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.
Ability to walk short distances.

Nice To Haves

Yardi experience.

Responsibilities

Collect income accurately and promptly, ensure deposits are made at the required frequency, and make daily deposits of collected funds.
Oversee or prepare the distribution of 3- and 10-day notices and legal documents required for unlawful detainers or 30- or 60-day notices.
Apply accounts payable, accounts receivable, compliance, HUD fair housing, and leasing procedures.
Oversee preparation and timely submission of payroll timesheets.
Set goals, plan, conduct evaluations, and ensure staff follow company personnel policies, procedures, and safety practices.
Ensure rent is collected monthly and take appropriate steps to enforce payments.
Review the monthly rent roll for accuracy of security deposits, rents, move-in dates, and related information.
Follow Fair Housing, Equal Employment, and Equal Housing Opportunity requirements.
Work with the Occupancy Specialist to minimize vacancy loss by processing multiple applicants after receiving notices of intent to vacate.
Work with the Occupancy Specialist to keep resident files accurate and current, ensure certification and recertification interviews follow program regulations, and consistently apply resident qualification and apartment rental criteria.
Review the community’s monthly income and expense statement and report problem areas to the supervisor.
Receive and enter payables.
Monitor and prepare OSR and weekly status reports.
Apply approved marketing strategies to reduce vacancy loss.
Work with the team to maintain common areas and curb appeal.
Resolve resident issues fairly, understandingly, and promptly.
Enforce community policies to maintain quality living standards.
Coordinate regular inspections of vacant units and common areas and ensure vacant units are made market-ready promptly.
Work with the maintenance team to maintain a continuous list of project needs and concerns regarding the physical operation of the community.
Take primary responsibility for building security measures and incident documentation, and notify the Director of Finance & Risk Management at the corporate office when necessary.
Conduct and monitor monthly safety and risk training for onsite staff with maintenance.
Maintain the property to REAC and company standards, following HUD and Ray Stone Inc. procedures and working with onsite maintenance staff to perform necessary work.
Prepare written recommendations for physical repairs or replacements, improvements, supplies, materials, and equipment, and submit them to the supervisor as needed.
Maintain occupancy according to company standards, anticipate vacancies, and follow waiting-list procedures and selection policies in compliance with applicable federal, state, local, regulatory, and Ray Stone Incorporated requirements.
Perform other duties as assigned.

Benefits

Medical insurance
Dental insurance
Vision insurance
401(k) with employer match available
Flexible spending account
Employee Assistance Program
Life insurance
9 paid holidays
Vacation leave
Sick leave
Professional growth and development opportunities through training programs, industry conferences, or mentorship initiatives
Supportive and flexible work environment