HUD Community Administrator

Ray Stone•Sacramento, CA

About The Position

Park Place Apartments is seeking an experienced HUD Community Administrator for a full-time, benefit-eligible position. The role is responsible for the overall operation of the property and the day-to-day implementation of policies, procedures, and programs that support a well-managed, well-maintained building in accordance with established management, operating, and fiscal policies. The administrator ensures compliance with regulatory agencies and investors, fosters a supportive environment for residents, manages onsite staff, and interacts with and supervises vendors and contractors. The position works Monday through Friday, 8:00 AM to 5:00 PM. The salary is $77,000–$85,000 annually. Work is primarily performed in an office environment and involves operating standard office equipment and keyboards, along with walking through the community and participating in property inspections and safety activities.

Requirements

Experience with HUD Section 8 senior housing and LIHTC compliance.
Three or more years of property management experience.
Two or more years of experience managing small teams.
Ability to walk and stand regularly and use hands to handle or lift objects.
Ability to lift up to 50 pounds occasionally.
Ability to crouch, kneel, or climb stairs occasionally.
Ability to operate standard office equipment and keyboards.
Ability to perform substantial wrist, hand, and/or finger movements.
Close visual acuity for preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.
Ability to walk short distances.

Nice To Haves

Yardi experience preferred.

Responsibilities

Collect income accurately and promptly, ensure deposits are made with the required frequency, and make daily deposits of collected funds.
Oversee or prepare distribution of 3-Day and 10-Day Notices and legal documents required for unlawful detainers and 30-Day or 60-Day Notices.
Apply accounts payable, accounts receivable, compliance, HUD fair housing, and leasing procedures.
Oversee preparation of payroll timesheets and submit them to payroll on time.
Set goals, plan, conduct evaluations, and ensure staff follow company personnel policies, procedures, and safety practices.
Ensure monthly rent collection and take appropriate steps to enforce payments when necessary.
Review the monthly rent roll for accuracy of security deposits, rents, move-in dates, and related information.
Adhere to Fair Housing, Equal Employment, and Equal Housing Opportunity requirements.
Work with the Occupancy Specialist to minimize vacancy loss by processing multiple applicants after a resident submits a Notice of Intent to Vacate.
Work with the Occupancy Specialist to maintain accurate, current resident files; conduct certification and recertification interviews according to program regulations; and apply resident qualification and apartment rental criteria consistently.
Review the community’s monthly income and expense statement and report problem areas to the Supervisor.
Receive and enter payables.
Monitor and prepare OSR and weekly status reports.
Apply approved marketing strategies to reduce vacancy loss.
Work with the team to maintain common areas and excellent curb appeal.
Resolve resident issues fairly, understandingly, and promptly, and enforce community policies to maintain quality living standards.
Coordinate regular inspections of vacant units and common areas and ensure vacant units are made market-ready promptly.
Work with the maintenance team to maintain a continuous list of project needs and concerns affecting the community’s physical operation.
Take primary responsibility for building security measures and incident documentation, and notify the Director of Finance & Risk Management at the corporate office when necessary.
Conduct and monitor monthly safety and risk training for onsite staff with maintenance.
Ensure the property meets REAC and company physical standards by following HUD and Ray Stone Inc. procedures and working with onsite Maintenance staff.
Prepare written recommendations for physical repairs, replacements, improvements, supplies, materials, and equipment, and submit them to the Supervisor as needed.
Maintain occupancy according to company standards, anticipate vacancies, and follow waiting-list and selection procedures in compliance with applicable federal, state, local, regulatory, and Ray Stone Incorporated requirements.
Perform other duties as assigned.

Benefits

Medical insurance
Dental insurance
Vision insurance
401(k) with employer match available
Flexible Spending Account
Employee Assistance Program
Life insurance
9 paid holidays
Vacation leave
Sick leave
Opportunities for professional growth and development, including training programs, industry conferences, and mentorship initiatives
Supportive and flexible work environment