HSE Coordinator NEX
About The Position
The HSE Coordinator provides support to the Fleet Management team with vehicle registration recordkeeping, data entry, fleet systems maintenance, fuel card administration, and fleet operations support. The role serves as a liaison between Corporate Fleet Management and field operations to determine vehicle and equipment needs, and collects information and assists with fleet operation audits. The position facilitates vehicle registrations and titles, maintains vehicle files and filing systems, enters asset numbers on titles, and maintains Vehicle Management Online (VMO) systems. It also processes company tollway tickets, monitors and responds to inquiries in the fleet mailbox, tracks and logs DVIR miles for tax rebate reporting, and supports local operations with fuel card setup, maintenance, and PIN issuance. Additional duties may be assigned. This is a non-exempt, hourly Operations Support role within the DOT function. Work is generally performed under moderate supervision in a sedentary office environment and requires accurate recordkeeping and coordination across multiple locations.
Requirements
- High school diploma or GED.
- 2–4 years of related fleet, administrative, transportation, or operations support experience.
- Knowledge of Vehicle Maintenance Online systems and compliance requirements.
- Advanced Microsoft Office skills.
- Knowledge of Samsara Systems.
- Familiarity with accounting software.
- Strong organizational, record-keeping, and customer service skills.
- Ability to communicate effectively in English, including understanding and responding to safety- and operations-related directions.
- Ability to perform basic mathematical calculations.
Responsibilities
- Act as a liaison between Corporate Fleet Management and field operations to determine vehicle and equipment needs.
- Collect information and assist with fleet operation audits.
- Facilitate vehicle registrations and titles, and maintain vehicle files and filing systems.
- Enter asset numbers on titles.
- Maintain Vehicle Management Online (VMO) systems.
- Receive, review, and process company tollway tickets.
- Monitor the fleet mailbox and respond to inquiries in a timely manner, including on-call items.
- Track and log DVIR miles for tax rebate reporting.
- Support local operations with fuel card setup, maintenance, and PIN issuance.
- Perform additional duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
