HRIS Specialist (In office)

Ring Power•St. Augustine, FL

2d•Onsite

About The Position

The HRIS Specialist will be responsible for designing and analyzing system-generated reports, working closely with the HR Department, Training department, and executive management to provide necessary information. This role involves maintaining employee and manager self-service administration functionality, ensuring security protocols for information systems are in place and followed, and managing system databases, security role setup, and workflows. The specialist will collaborate with IT, Payroll, and HR to resolve systems and process-related issues, providing first-level support and effective user communication for troubleshooting technical and process issues. Additionally, the role facilitates change initiatives tied to HRIS systems to drive organizational effectiveness and talent development, assists management in rolling out new policies and procedures, and provides Project Management for key HRIS projects. Training needs for end-users will be identified and addressed, and meetings with super users and functional users will be conducted to understand functional changes and assist the technical team. An ongoing measurement and continual improvement process for HRIS activities will be established, including producing, analyzing, and reporting metrics. The specialist will facilitate discovery meetings and system reviews with business partners to understand current HR business processes, requirements, and future state needs, making recommendations for new software and staying updated on existing software changes. The position also includes performing other duties as assigned.

Requirements

Able to easily and effectively comprehend written material and communicate orally and in writing with employees and customers.
Experience with HR data reporting, auditing, and system troubleshooting.
Proficiency in HRIS platforms and related modules (employee data, benefits, recruiting, payroll interfaces).
Strong knowledge of data management, reporting tools, and analytics (e.g., Excel, Power BI, Tableau).
Familiarity with system integrations and file transfer processes (APIs, EDI, SFTP).
Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, data validation).

Nice To Haves

HR certification (PHR, SPHR, SHRM-CP, SHRM-SCP)
HRIS or systems certification (e.g., Workday Pro, UKG certification)
Data analytics or project management certifications (e.g., PMP, Lean Six Sigma, or similar)

Responsibilities

Design and analyze system generated reports.
Provide information to the HR Department, Training department, and executive management.
Maintain employee and manager self-service administration functionality.
Ensure security protocols regarding information systems are in place and followed.
Maintain system databases, security role setup, and workflows.
Work closely with IT, Payroll and HR to resolve any systems and process related issues.
Investigate and resolve system related issues providing first level support.
Communicate effectively with users to troubleshoot and address technical and process issues.
Facilitate change initiatives tied to HRIS systems to drive organizational effectiveness, talent development and growth for operations across the sites.
Assist management in the rollout of relevant new policies, procedures, or programs, as needed.
Provide Project Management for key HRIS projects, as well as actively participate in project analysis activities utilizing the HR functional expertise.
Identify training needs of end users, provide necessary training.
Conduct super users meetings (as needed), functional users meeting to identify and understand the functional changes and help technical team to accommodate the necessary system changes.
Establish an ongoing measurement and continual improvement process to produce, analyze, and report metrics on HRIS activities.
Facilitate discovery meetings and system reviews with business partners by identifying and understanding current HR business processes, business requirements, and future state needs.
Make recommendations for new software and keep up with changes in existing software.
Perform other duties as assigned.