HRIS & BENEFITS SPECIALIST

Wine Road Vintners•Temecula, CA

1d•Onsite

About The Position

The HRIS & Benefits HR Specialist is a hands-on, onsite role responsible for executing core human resources operations across 4 entities and 250+ employees. This position plays a critical role in maintaining efficient HR processes, including benefits administration, HRIS management (ADP Workforce Now), onboarding, and employee support. This role owns the administration of HR systems, benefits, compliance, workers compensation and the employee life cycle. The role will work directly with the onsite, Employee Relations and Recruiting Specialist, the remote HR Specialist, Payroll, department Managers and the HR Administrative Assistant.

Requirements

5+ years of HR experience
Strong math, writing and editing skills for internal and external communications
Must have strong experience with ADP Workforce Now
Must have hands-on experience as the benefits administration lead
Multitask with strong attention to detail and organizational skills
Manage multiple priorities in a fast-paced environment

Nice To Haves

Must have California HR compliance experience
SHRM-CP or PHR certification
Experience in multi-entity payroll organizations

Responsibilities

Maintain and manage employee data in ADP Workforce Now
Process employee changes including hires, terminations, compensation, and status updates
Support payroll coordination and ensure data accuracy
Perform as a liaison between HR and Payroll
Troubleshoot system issues and serve as internal ADP resource
Administer employee benefits programs (medical, dental, vision, 401k)
Manage enrollments, qualifying life events, and employee changes
Coordinate and execute open enrollment process
Serve as primary point of contact for benefits-related questions
Partner with brokers and vendors to resolve issues
Support ACA compliance and reporting (1095-C data coordination)
Maintain accurate records for audits and compliance needs
Ensure proper documentation across employee lifecycle
Lead the annual Employee Handbook review with the COO
Manage onboarding process, including documentation and orientation coordination
Ensure I-9 compliance and new hire documentation accuracy
Coordinate offboarding, including final documentation and system updates
Assist with workers’ compensation claims administration and tracking
Coordinate with carriers and claim adjusters
Maintain written communication with employees and managers
Support the COO with document production as needed
Maintain personnel files and ensure documentation accuracy
Support employment verifications and HR requests
Coordinate HR vendor invoices and services
Partner with HR team to ensure balanced workload and efficiency
Assist with interview scheduling and candidate coordination
Participate in interviews as needed
Support onboarding readiness for new hires