Benefits and HRIS Coordinator

Vedder • Berwyn, IL

3d • Hybrid

About The Position

Vedder's Chicago office is seeking a Benefits and HRIS Coordinator. The Benefits and HRIS Coordinator will assist and support the Director of Benefits and the HRIS Manager in the day-to-day functions of the Benefits and HRIS Departments.

Requirements

• Detailed-oriented and demonstrated ability to work with highly confidential information
• Effective written and oral communication skills
• Ability to take initiative and work with limited supervision
• Ability to excel in a fast paced environment
• Ability to multi-task and work under pressure to meet strict deadlines
• Prior experience using HRIS systems (UKG)
• Strong interpersonal skills
• Bachelor’s Degree Preferred
• 1-3 years of Benefits/HRIS experience
• Position also requires the ability to work under pressure to meet strict deadlines.
• Strong proficiency in MS Office, particularly Excel and demonstrated proficiency in HRIS systems

Nice To Haves

• Knowledge of applicable state and federal laws and regulations e.g., ERISA, DOL, IRS, HIPAA, COBRA, FMLA, ADA, Healthcare Reform, ACA, Section 125 and 401(k) preferred

Responsibilities

• Provide back up support to Benefits Coordinator on new hire orientations and Life Events for employees (new hires, change of status enrollments and Dependent verifications)
• Review the benefits mailbox to provide guidance to employees regarding benefits issues and questions; including liaising with third party administrator for claims questions. Liaise with payroll on benefits changes/adjustments for late enrollments
• Backup to Benefits Coordinator on flexible spending plans and health savings accounts
• Inputs employee deduction/group changes
• Assists with maintenance and management of data for retirement plans (401k) including employee inquiries regarding account information
• Coordinates annual Open Enrollment with Benefits and HRIS Specialist for all offices
• Assists with updates to employee/benefits information on the intranet
• Processes all Benefits invoices, working directly with the Benefits and Accounting Teams to ensure timely invoice allocation and payment
• Handles all Benefits reporting for payment of vendor invoices
• Performs other Benefits related duties as assigned
• Operates as HRIS level 1 support; troubleshoots HR, Payroll, Benefits and other systems issues; works with HRIS Specialist and/or UKG support on more complex matters
• Serves as a key contact to ensure data integrity, performing regular HR system audits and system testing, making recommendations to improve processes
• Prepares reports and ad hoc queries for employee data contained in HRIS in response to requests from users within Human Resources
• Assists with maintaining and updating system configurable fields, tables, and features supporting HR, payroll and benefits
• Assists with set up of evaluation processes in viDesktop
• Provides support and training to users on HRIS systems and processes
• Creates and maintains HRIS system documentation
• Participates as a core team member of HRIS on process improvement initiatives and various projects
• Performs other HRIS related duties as assigned

Benefits

• Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
• Bonus Program: Discretionary annual bonus program.
• Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
• Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
• Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work-Life Balance: Hybrid work model and family-friendly policies.
• Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level