Benefits and HRIS Coordinator

Vedder Careers•Chicago, IL

2d•Hybrid

About The Position

Vedder's Chicago office is seeking a Benefits and HRIS Coordinator. The Benefits and HRIS Coordinator will assist and support the Director of Benefits and the HRIS Manager in the day-to-day functions of the Benefits and HRIS Departments.

Requirements

Detailed-oriented and demonstrated ability to work with highly confidential information
Effective written and oral communication skills
Ability to take initiative and work with limited supervision
Ability to excel in a fast paced environment
Ability to multi-task and work under pressure to meet strict deadlines
Knowledge of applicable state and federal laws and regulations e.g., ERISA, DOL, IRS, HIPAA, COBRA, FMLA, ADA, Healthcare Reform, ACA, Section 125 and 401(k) preferred
Prior experience using HRIS systems (UKG)
Strong interpersonal skills
Bachelor’s Degree Preferred
1-3 years of Benefits/HRIS experience
Position also requires the ability to work under pressure to meet strict deadlines.
Strong proficiency in MS Office, particularly Excel
demonstrated proficiency in HRIS systems

Responsibilities

Provide back up support to Benefits Coordinator on new hire orientations and Life Events for employees (new hires, change of status enrollments and Dependent verifications)
Review the benefits mailbox to provide guidance to employees regarding benefits issues and questions; including liaising with third party administrator for claims questions.
Liaise with payroll on benefits changes/adjustments for late enrollments
Backup to Benefits Coordinator on flexible spending plans and health savings accounts
Inputs employee deduction/group changes
Assists with maintenance and management of data for retirement plans (401k) including employee inquiries regarding account information
Coordinates annual Open Enrollment with Benefits and HRIS Specialist for all offices
Assists with updates to employee/benefits information on the intranet
Processes all Benefits invoices, working directly with the Benefits and Accounting Teams to ensure timely invoice allocation and payment
Handles all Benefits reporting for payment of vendor invoices
Performs other Benefits related duties as assigned
Operates as HRIS level 1 support; troubleshoots HR, Payroll, Benefits and other systems issues; works with HRIS Specialist and/or UKG support on more complex matters
Serves as a key contact to ensure data integrity, performing regular HR system audits and system testing, making recommendations to improve processes
Prepares reports and ad hoc queries for employee data contained in HRIS in response to requests from users within Human Resources
Assists with maintaining and updating system configurable fields, tables, and features supporting HR, payroll and benefits
Assists with set up of evaluation processes in viDesktop
Provides support and training to users on HRIS systems and processes
Creates and maintains HRIS system documentation
Participates as a core team member of HRIS on process improvement initiatives and various projects
Performs other HRIS related duties as assigned

Benefits

Competitive Salary
Discretionary annual bonus program
Discretionary profit sharing
401(k) matching
Comprehensive health, dental, and vision plans
optional health savings and flexible spending accounts
firm-paid Life and Disability benefits
wellness programs
Competitive time off package including vacation days, paid holidays, sick time and personal days.
Opportunities for continuous learning and career growth through firm provided training programs.
Anniversary and Vedder Praise Programs
Hybrid work model
family-friendly policies.
Employee discount program
pre-tax commuter benefits
back up child & elder care
Employee Assistance Program (EAP)
fitness center discounts