HR Support Analyst
About The Position
The HR Support Analyst provides first-line operational and systems support for the Human Resources department, ensuring accurate records, smooth onboarding/offboarding, and timely employee assistance. Advisory from Generalist but reporting to the Director, this role maintains personnel files and trackers, processes routine HRIS updates per SOP, posts/schedules in the Applicant Tracking System, and coordinates orientation logistics. The analyst tracks evaluation progress, routes outstanding items to the Generalist, and manages intake/logging of payroll deduction and bonus forms (routing to Payroll). They handle employee help-desk requests (access, passwords, basic self-service), protect PHI/PII, and produce simple reports that help the team stay compliant with deadlines (licenses, training, evaluations). This role is detail-driven, customer-service oriented, and critical to day-to-day HR reliability in a healthcare environment.
Requirements
- Ability to read and communicate effectively in English, both verbally and in writing required.
Nice To Haves
- High school Diploma or GED preferred but not required.
- Previous HR experience preferred but not required.
Responsibilities
- Initiate onboarding/offboarding per SOP, gather/verify documents (I-9, licensure, certs); follow checklists for hires, status changes, terminations; track completion.
- Prepare and route evaluation packets; track progress and send reminders; report outstanding to the Generalist weekly (or earlier if overdue).
- Send onboarding/offboarding announcement emails to the appropriate channels (IT, Security, Managers, Employee Health, Payroll, etc.) per SOP.
- Intake payroll deduction forms (e.g., voluntary deductions), confirm eligibility, and completeness, log them, and route to Payroll; hand off the status log to the Generalist for tracking/approval.
- Intake bonus forms, confirm approvals and effective periods, log, and route to Payroll; hand off the log to the Generalist.
- Maintain secure, organized personnel files (physical/digital) with standardized naming/indexing according to SOP.
- Perform regular file audits (licenses/certs, evaluations, training, I-9 supporting docs) and correct deficiencies.
- Assist staff with platform access (logins/passwords), basic self-service; escalate issues to the Generalist.
- Enter routine HRIS updates per SOP (Standard Operating Procedure); maintain trackers for pending changes, deductions, bonuses, and due dates.
- Post jobs, schedule appointments, assist with career fairs/recruiting methods; assemble orientation materials/rosters; support ATS data hygiene.
- Take messages, check voicemail daily, route inquiries, and maintain the HR calendar (deadlines, orientations, evaluations, audits).
- Prepare letters, scan/index docs, file correctly across platforms; ensure privacy/accuracy of records (PHI).
- Provide logistical support (room/supplies, sign-ins, communications) for engagement Events planned/coordinated by the Generalist and Director.
- Collect incoming mail and send outgoing mail timely.
- Other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
