HR Admin Support

City of New York•Corona, NY

5d•Onsite

About The Position

The NYC Department of Environmental Protection (DEP) protects public health and the environment. The Bureau of Environmental Compliance (BEC) enforces environmental laws and regulations. BEC seeks to hire one (1) Clerical Associate IV to provide clerical and administrative support in our Lefrak office in Queens, NY. This role involves data entry, record maintenance, document processing, and various HR-related administrative support functions. The position requires permanent civil service status as a Clerical Associate.

Requirements

Must be PERMANENT in the civil service title Clerical Associate.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization.
One year of satisfactory clerical experience.
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Responsibilities

Perform data entry, record maintenance, document processing, and other administrative support functions within the bureau.
Responsible for data processing activities, including data control, tracking, related to personnel actions, onboarding, interview scheduling, and HR documentation.
Responsible for ensuring employee and HR records are processed, checked, and maintained accurately and in accordance with agency procedures.
Coordinate the preparation, review, and processing of HR-related documents, including promotions, civil service list appointments, separations, employee leaves, onboarding packets, and personnel updates.
Review and verify HR paperwork for accuracy, resolving discrepancies by communicating with staff and supervisors.
Maintain and monitor bureau recordkeeping systems, ensuring confidential electronic and paper files are organized, updated, and compliant with retention requirements.
Prepare routine reports, update bureau tracking logs, related to hiring, onboarding, performance evaluations, and other administrative processes.
Provide information to staff and supervisors regarding HR procedures, required documentation, and bureau administrative processes.
Support bureau-wide onboarding and employee engagement activities by coordinating materials, tracking completion of required forms, and assisting with logistics.
Perform related clerical tasks, job posting creation on SmartRecruiters website, coordinate candidate interviews and attend interviews as an HR representative to support the administrative operations of the Bureau.