HR Specialist

Grimaldi’s Coal Brick Oven Pizzeria • Scottsdale, AZ

8d • Hybrid

About The Position

The HR Specialist provides administrative and operational support to the Human Resources Department, focusing on onboarding administration, employee records, HR systems, compliance tracking and reporting, and employee engagement initiatives. The role supports a positive new-hire experience while ensuring employee information is accurate, required documentation is maintained, and HR processes are completed efficiently and consistently across the organization.

The position operates in a hybrid, fast-paced environment with multiple deadlines and competing priorities. Work is primarily sedentary office work involving extended periods of sitting, frequent typing, computer use, telephone communication, and document review, with occasional standing, walking, bending, and reaching.

Requirements

• High school diploma or equivalent required.
• Strong organizational, communication, and problem-solving skills, with attention to detail.
• Ability to manage multiple priorities, work independently, and collaborate with a team.
• Proficiency in Microsoft Office.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Nice To Haves

• Additional education or coursework in Human Resources, Business Administration, or a related field.
• Previous administrative, customer service, HR/recruiting, or related experience.
• Restaurant or multi-location experience.
• ADP and Toast experience.

Responsibilities

• Initiate and track background checks and MVR screenings, escalating concerns to HR Management.
• Maintain employee records, including offer letters, screening results, and other required documentation.
• Manage employee accounts across designated HR systems, including new-hire setup and terminations.
• Support the Company's Driver Eligibility Program by tracking documentation, insurance expirations, and compliance requirements.
• Monitor completion of handbook acknowledgments and other required employment documents.
• Coordinate employee surveys, track participation, and assist with basic reporting.
• Provide general administrative support for recruiting, onboarding, and other HR initiatives.
• Respond to routine HR inquiries and assist with department projects as needed.
• Maintain accurate and timely employee and driver eligibility records.
• Ensure completion of required new-hire documentation.
• Support employee engagement through effective survey administration and participation tracking.

Benefits

• Full benefits package, including medical, dental, vision, 401(k), paid time off, and other company programs.
• Coal Card Meal Allowance: employees receive a 25% meal discount plus an annual allowance, prorated in the year of hire; unused funds expire at year-end, and used funds are taxable and reported on the employee's W-2.
• Pizza Perks Program employee discounts, including access to discounts on travel, childcare, wellness, and more.
• Eligible employees may receive a monthly cell phone reimbursement in accordance with Company policy; reimbursement amounts may vary by position.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED