HR Specialist

Fogelman•Memphis, TN

14d•Onsite

About The Position

The HR Specialist provides high-level administrative support to the Human Resources team and helps manage the day-to-day operations of Fogelman’s Memphis office. The role supports HR functions throughout the employee lifecycle, serves as a backup for payroll processing, and assists with executive and office administration. The HR Specialist manages multiple priorities while maintaining confidentiality, professionalism, tact, and diplomacy, and serves as a point of contact for associates and internal and external stakeholders. The position operates in a professional office environment and uses standard office equipment, including computers, phones, photocopiers, and filing cabinets. The role may require occasional travel, the ability to sit for extended periods, and occasional lifting of up to 25 pounds.

Requirements

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent experience considered.
3–5 years of experience in an administrative, executive assistant, or HR administration role.
Exposure to HR administration and payroll processing.
Experience with an HRIS/payroll system.
Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Strong organizational and time-management skills, including the ability to prioritize multiple responsibilities and meet deadlines.
Excellent written, verbal, and interpersonal communication skills, with the ability to interact professionally with associates at all levels and external stakeholders.
Working knowledge of HR processes, employment recordkeeping, and payroll fundamentals.
Strong attention to detail, initiative, adaptability, and problem-solving skills.
Sound professional judgment and ability to handle confidential personnel, payroll, compensation, and company information with discretion.
Ability to sit for extended periods and occasionally lift up to 25 pounds.

Nice To Haves

Experience in the multifamily property or real estate industry is strongly preferred.
Experience with Ceridian Dayforce HCM is preferred.
Intermediate Excel skills preferred.
Occasional travel may be required.

Responsibilities

Coordinate new-hire onboarding, including pre-employment screenings, documentation, orientation scheduling, and system setup requests.
Monitor and manage HR Helpdesk inquiries, respond and take appropriate action, and escalate complex or sensitive matters to the appropriate HR associate.
Maintain accurate employee information in the HRIS and confidential personnel records in accordance with recordkeeping and retention requirements.
Assist with HR compliance activities, including policy acknowledgements, required postings, personnel file audits, and employment verifications.
Prepare recurring and ad hoc HR reports, including headcount, turnover, staffing changes, and onboarding activity.
Maintain HR process documentation, checklists, templates, and other resources.
Back up payroll processing to ensure timely and accurate completion when the primary payroll administrator is absent.
Maintain payroll-related employee changes and assist with payroll review, commissions, incentive payments, deductions, and reconciliations.
Maintain strict confidentiality of payroll and compensation information.
Provide administrative assistance to HR leadership, handling sensitive information with discretion and professionalism.
Manage calendars, meetings, travel, conference registrations, expenses, and related logistics.
Prepare and edit correspondence, presentations, reports, agendas, meeting materials, and other business documents.
Coordinate meetings, events, and internal strategy sessions; maintain organized records and administrative files.
Help oversee daily office operations and maintain a professional, welcoming environment.
Serve as a primary point of contact for the Memphis office, coordinating visitors, calls, mail, deliveries, and other office needs.
Coordinate office supplies, vendor relationships, facility needs, and other workplace resources.
Assist with company meetings, associate events, investor and client visits, and other office activities.
Maintain administrative procedures and resources and assist with firmwide communications and special projects.
Perform other duties as assigned.