HR Specialist Senior

Arizona State University•Charlotte, NC

8d•$55,000 - $68,400•Onsite

About The Position

The Polytechnic School, within the Ira A. Fulton Schools of Engineering, is seeking two highly motivated, dynamic individuals to join our team as a Department HR Specialist, Sr. Under the supervision of the Department Human Resources Manager, the successful candidates will perform professional human resource payroll functions, managing and performing work of considerable responsibility, in a department that supports faculty, staff and students in a complex academic unit that supports significant research and instructional emphasis. We are looking for human resource professionals who knows how to anticipate service excellence, is a self-starter who naturally takes initiative and serves in a collaborative environment, has genuine communication skills using tact, discretion, and judgment, and understands the importance of being reliable, extremely organized, and detail oriented. This position works both independently, with general direction, and as a part of a team delivering an extensive scope of support and assistance within the school. If you are someone who wants a career on the beautiful Polytechnic campus and can flourish in this environment using analytical judgment while applying a keen attention to detail in completing specific human resources responsibilities, this could be the role for you.

Requirements

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Experience in high work volume environment managing multiple tasks and priorities; payroll; record keeping; ensuring adherence with policies, practices, and regulations.
Experience providing HR support in a higher education environment
Experience in processing and managing H-1B, 0-1, E3, and J1 visas
Experience using HCM Workday system and CS PeopleSoft
Demonstrated knowledge of electronic data processing as it applies to human resources/fiscal automated applications.
Knowledge of CoPilot/ChatGPT or other AI based Generative tools for office workflow process productivity
Experience in planning and establishing priorities
Experience in developing and maintaining cooperative working relationships both within and across organizational areas.
Experience and ability working effectively and collaboratively with faculty, staff, and students.
Experience using Microsoft Office applications (i.e., Access, Excel, PowerPoint, Word, and Outlook).
Experience in processing visa applications; conducting recruitment and personnel searches
Knowledge of all applicable federal, state and regulatory requirements, laws and standards.
Knowledge of human resource practices, regulations and standards.
Ability to lead by example in communicating, participating and encouraging support of the institution's sustainability programs.
Regular activities include ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

Responsibilities

Processes a heavy volume of payroll transactions and activities for new and existing employees which includes onboarding, creating offer letters, profile management, visas and terminations.
Manages the academic and non-academic hires, renewals, and terminations.
Identifies overpayments/underpayments for appropriate action; processes and approves payroll corrections
Address inquiries from staff and students regarding HR processes, payroll, benefits, and HR policies, providing accurate and timely resolutions.
Ensures timely and accurate biweekly time entry by sending reminders, reviewing submissions, and resolving discrepancies prior to final processing.
Processes payroll transactions for employees and will oversee payroll functions, ensuring accuracy in payroll information, funding changes, and bi-weekly reviews while investigating discrepancies to ensure timely and correct employee payments.
Recommends or participates in the development of new procedures or review existing internal procedures, then assist in implementing.
Assist with the hiring of faculty associates and instructional positions each semester.
Monitors orientation of new employees and coordinates benefits.
Assists in managing human resource processes, procedures, internal controls, and payroll quality for The Polytechnic School.
May assist with personnel searches including applicant evaluation and hiring.
Coordinates and processes visa applications for employees and non-employees.
Assists in overseeing, managing, and participating in internal and external audit requests; prepares audit documents.
Resolves and investigates payroll discrepancies using reporting tools (Analytics, Workday) and works as a liaison between TPS, FSE, ASU Human Resources and Financial Services to reach a solution and process needed transactions when applicable.
Recommends or participates in the development of new procedures or review existing procedures related to payroll operation, then assist in implementing development of documentation.
Administers graduate and student worker hires and renewals.
Perform other duties as assigned to ensure the continuity of department operations and to meet customer service needs.
Ability to clearly communicate verbally, read, write, see, and hear to perform essential duties.
Ability to work both independently and within a complex structured team.
Works from general instruction on standard job duties and specific directions/instructions on new assignments.
Exercises judgement within defined procedures and practices to determine appropriate action.