HR Specialist, People Operations & Administra

CG Oncology Inc•Dallas, TX

9d•$95,000 - $110,000•Remote

About The Position

The HR Specialist, People Operations & Administration independently coordinates and administers assigned People Operations processes in support of the Senior Manager, People Operations & Administration and the broader HR team. The role owns recurring employee lifecycle workflows across HR systems and records, recruiting coordination, data tracking and KPIs, onboarding and offboarding, compliance documentation, benefits support, and learning administration. The HR Specialist serves as a resource for routine employee questions and helps ensure HR transactions, records, and recurring processes are completed accurately and on time. Working within established policies and procedures, the role uses sound judgment to resolve routine and moderately complex operational matters, identify discrepancies, and recommend practical process improvements. Employee relations, policy interpretation, compliance concerns, and other higher-risk or unfamiliar matters are escalated to the Senior Manager. The role supports employee administration, HRIS data and records, recruiting and hiring, onboarding and offboarding, benefits and payroll administration, compliance and learning activities, and HR projects and administrative work. CG Oncology describes its work as developing bladder-saving therapeutics and immunotherapies for patients with bladder cancer. The position is fully remote. Applicants must be authorized to work for any employer in the United States; visa sponsorship is not available.

Requirements

At least three years of relevant professional experience in Human Resources, People Operations, HR Operations, HR administration, or a related employee-support function, including hands-on responsibility for employee lifecycle processes.
Experience entering, maintaining, auditing, or reconciling employee information in an HRIS or comparable business system.
Experience coordinating recruiting and pre-employment activities, such as interview scheduling, applicant tracking, candidate communications, or related requirements.
Experience appropriately handling confidential and sensitive employee information.
Demonstrated ability to maintain accurate, organized, and audit-ready records and documentation.
Ability to manage multiple tasks, requests, priorities, and deadlines with strong attention to detail and follow-through.
Ability to independently resolve routine and moderately complex operational matters within established policies and procedures, while appropriately escalating unfamiliar, sensitive, policy-related, compliance-related, or higher-risk matters.
Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook, and comfort learning and using HR technology and digital workflow tools.
Applicants must be authorized to work for any employer in the United States; the company is unable to sponsor or take over sponsorship of an employment visa.

Nice To Haves

Bachelor's degree in Human Resources, Business Administration, or a related field preferred; relevant education and experience may be considered in lieu of a degree.

Responsibilities

Coordinate and administer assigned People Operations activities and recurring employee lifecycle workflows.
Process employee changes and maintain related documentation.
Respond to routine employee questions, resolve matters within established guidelines, and direct complex or sensitive issues to the appropriate HR team member.
Maintain accurate and confidential employee records and files.
Coordinate recurring HR communications, programs, and employee requests; monitor assigned activities, identify issues or delays, and ensure follow-through.
Enter and maintain employee information in HRIS and other HR systems, process hires, changes, and terminations, and perform routine data-quality reviews and corrections.
Maintain electronic personnel files and required HR documentation; prepare and validate routine HR reports, dashboards, trackers, and KPI data.
Resolve basic HR system questions and access issues within established procedures and escalate unresolved issues.
Coordinate interview scheduling and candidate communications; maintain applicant-tracking information and recruiting records; prepare job postings and recruiting documentation.
Coordinate background checks and pre-employment requirements, prepare approved offer and new-hire documentation, and support a professional candidate experience.
Coordinate end-to-end new-hire onboarding, documentation, and handoff to the hiring manager; support start-date readiness, monitor completion of onboarding activities, and assist with orientation and follow-up.
Complete Equity Burn Worksheet data for issuing equity grants.
Coordinate routine offboarding documentation and checklists and maintain accurate onboarding and offboarding records.
Provide limited or backup administrative support for benefits and payroll; assist with routine benefits enrollment and employee changes, direct benefits questions to appropriate resources, and support data changes affecting payroll or benefits.
Provide backup administrative assistance during annual enrollment or other periods of increased activity.
Coordinate Form I-9 administration and required employment documentation; compile, track, and report demographic data accurately.
Track required certifications, training, and compliance documentation; coordinate enrollment in required learning activities, monitor completion, and follow up on outstanding requirements.
Maintain training and compliance records, gather and validate documentation for HR audits, and escalate missing documentation or potential compliance concerns.
Maintain and improve HR checklists, templates, trackers, and process documentation; prepare routine spreadsheets, presentations, correspondence, and HR materials.
Coordinate assigned HR projects, meetings, employee programs, and events; manage routine HR vendor documentation, invoices, and administrative follow-up.
Process routine HR contracts via CLM in accordance with established procedures and perform other related HR administrative duties.