HR/Payroll Coordinator

Wunderlich-Malec Careers•Eden Prairie, MN

8d•Hybrid

About The Position

Wunderlich-Malec Engineering (WM) is a 100% employee-owned ESOP and one of the largest and most well-established engineering companies in the United States. This is a hybrid position, requiring 2+ days/week in the Eden Prairie, MN office. In-office days will vary based on training, department meetings and payroll schedules. The HR and Payroll Coordinator supports the daily operations of the HR and Payroll functions by ensuring accurate employee data management, timely payroll processing, and compliance with employment regulations. This position acts as a critical link between HR, payroll, and employees, providing administrative and operational support across various HR functions. The role also serves as a primary payroll backup and supports department-wide initiatives.

Requirements

Associate or Bachelor’s degree in Human Resources, Accounting, or related field (Relevant experience may serve as alternatives to a formal degree)
2+ years experience in HR Admin and payroll processing preferred
Experience with UKG Preferred
Strong attention to detail and organizational skills
Outstanding knowledge of MS Office, HRIS systems (e.g. UKG)
Proficiency in Excel
Understanding of general HR policies and procedures
Working knowledge of employment/labor laws
Strong communication, interpersonal, and problem-solving skills
Ability to maintain confidentiality and handle sensitive information professionally
Problem solving aptitude
Team-oriented mindset

Responsibilities

Assist with new employee onboarding to ensure accurate completion of payroll and benefits documentation
Maintain up-to-date and accurate employee records, including processing personnel changes and uploading documentation into employee files
Manage the HR Support inbox by responding to employee inquiries in a timely and professional manner or directing requests to the appropriate team member as needed
Ensure reconciliation of data between HRIS and timekeeping systems
Review and post weekly timesheets
Assist in administration of FMLA and other leaves of absence; coordinating related payroll, benefits, and time off impacts
Serve as the primary backup for semi-monthly payroll processing
Assist with generating and compiling reports to support organizational data requests and HR-related reporting needs
Respond to various employment-related requests such as employment verifications and garnishments
Prepare and reconcile weekly paid time off (PTO) accruals
Support HR with internal audits and general recordkeeping compliance
Provide back-up support for the company receptionist as needed
Assist with miscellaneous administrative projects and HR department support