HR/Payroll Coordinator

Wunderlich-Malec Engineering, Inc.•Hopkins, MN

14h•$27 - $32•Hybrid

About The Position

Wunderlich-Malec Engineering (WM) is a 100% employee-owned ESOP and one of the largest and most well-established engineering companies in the United States. This is a hybrid position, requiring 2+ days/week in the Eden Prairie, MN office. In-office days will vary based on training, department meetings and payroll schedules. We are seeking an experienced HR & Payroll Coordinator to support our firm’s payroll and HR operations. The ideal candidate will have direct experience processing payroll for 300+ employees across multiple states, with a strong understanding of tax compliance, timekeeping systems, and data accuracy. This role is critical to ensuring accurate and timely payroll, maintaining employee records, and supporting HR initiatives.

Requirements

Associate’s or Bachelor’s degree in Human Resources, Accounting, or a related field
Minimum 2+ years payroll processing experience, including multi-state payroll
Experience with payroll for 300+ employees is strongly preferred
Familiarity with UKG (Ultimate Kronos Group) Preferred
Understanding of wage and hour laws, garnishments, and payroll compliance
Strong attention to detail and organizational skills
Outstanding knowledge of MS Office, HRIS systems (e.g. UKG)
Proficiency in Excel
Understanding of general HR policies and procedures
Working knowledge of employment/labor laws
Strong communication, interpersonal, and problem-solving skills
Ability to maintain confidentiality and handle sensitive information professionally
Problem solving aptitude
Team-oriented mindset

Nice To Haves

Payroll certification (e.g., FPC, CPP) is a plus and may substitute for degree

Responsibilities

Serve as Primary backup processor for semi-monthly payroll for 300+ employees across multiple U.S. states
Ensure compliance with federal and state wage and hour laws, including garnishments and tax filings
Maintain payroll data integrity between HRIS and timekeeping systems
Coordinate with HRIS/payroll vendor (e.g., UKG) on state tax updates and system issues
Prepare and reconcile PTO accruals; assist with payroll reporting and audits
Assist with new hire onboarding, including payroll and benefits documentation
Maintain employee records, process personnel changes, and manage document uploads
Coordinate payroll and benefits impacts for FMLA and other leaves of absence
Respond to employee inquiries and employment verification requests
Assist in internal audits and general HR compliance tasks
Provide back-up support to receptionist and general HR admin functions