HR/Payroll Assistant

Contra Costa Electric•Martinez, CA

2d•Onsite

About The Position

Contra Costa Electric is recruiting for an HR & Payroll Assistant to support day-to-day Human Resources and payroll operations. This role is critical to ensuring accurate payroll processing, wage and hour compliance, and effective HR administration across both field and office employees. The position utilizes the Vista construction ERP system for payroll, timekeeping, and employee data management.

Requirements

0–3 years of experience in HR administration and/or payroll processing
Working knowledge of California wage and hour laws
Strong attention to detail and accuracy
Proficiency with Microsoft Excel and HR/payroll systems
Ability to professionally interact with field employees and management
Familiarity with Certified Payroll
Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel)
Familiarity with HR/payroll systems
Ability to sit, stand, and work at a computer for extended periods
Ability to manage multiple deadlines in a fast‑paced environment
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Nice To Haves

The position utilizes the Vista construction ERP system for payroll, timekeeping, and employee data management.

Responsibilities

Assist with weekly or bi‑weekly payroll processing for field and office employees using the Vista (Viewpoint) system
Assist with setup and maintenance of employee records in Vista (pay rates, job assignments, deductions)
Assist with certified payroll reports (as applicable)
Enter and verify payroll data in payroll and timekeeping systems
Respond to employee payroll inquiries and resolve discrepancies
Coordinate with field supervision to resolve time entry issues prior to payroll submission
Maintain accurate payroll and timekeeping records in compliance with California labor laws
Assist with new hire onboarding, including I‑9s, E‑Verify, and onboarding documentation
Maintain employee personnel files (digital and physical)
Track employee status changes, pay changes, and benefits changes and eligibility
Support benefits administration and open enrollment activities
Support HR compliance efforts, audits, and documentation
Maintain confidentiality of sensitive employee information at all times
Assisting with HR and payroll compliance audits, including wage & hour, PAGA‑related, or internal reviews
Supporting payroll system implementations, upgrades, or configuration changes within the Vista system
Participating in process improvement initiatives related to timekeeping, payroll workflows, or employee onboarding
Assisting with data cleanup, reporting, and reconciliation projects in Vista
Supporting policy rollouts or procedure updates and assisting with employee or supervisor communication
Assisting with government inquiries, agency audits, or legal document preparation (under HR Manager direction)
Work independently with little or no supervision after having been shown how to accomplish assignments.
Ask appropriate questions related to assignments and recommend improvements.
Practice excellent organization and remain upbeat and pleasant even when facing the pressure of pending or multiple deadlines.
Comply with all company operating policies, procedures, and safety requirements.
Comply with EMCOR’s Values, Business Code of Conduct, and Business Ethics.