HR/Payroll Specialist

Bay Mills Community College•Brimley, MI

About The Position

The Human Resources/Payroll Specialist provides administrative support across all areas of Human Resources, including planning, budgeting, recruitment, onboarding, training, benefits administration, performance management, and offboarding. This position is also responsible for overseeing and ensuring the accuracy of payroll, as well as managing the HRIS and physical filing systems. The HR/Payroll Specialist works under the direction of the Vice President of Business and Finance and the Director of Human Resources. The Human Resources/Payroll Specialist will meet required academic and professional qualifications, demonstrate a commitment to academic excellence and student-centered education, and support the mission and objectives of Bay Mills Community College.

Requirements

Knowledge of computerized information systems and applications used in payroll, accounting, student management, and HR (such as Accufund, BambooHR, Empower, and Ellucian Colleague).
Must be proficient in Excel.
Ability to manage special projects related to reporting, recognition, or other college functions.
Ability to communicate effectively both orally and in writing, exercise substantial independent judgment, and work with limited supervision.
Knowledge or experience with employment and other applicable tribal, state, or federal regulations.
Knowledge or experience in developing, coordinating & facilitating training to groups of individuals.
Demonstrated understanding of and a commitment to the tribal college mission and purpose, teaching and learning, high academic standards, and student success.
Associate’s Degree required, with a commitment to complete Bachelor’s degree.
Minimum two years of office experience, including handling confidential and sensitive information.
Two years of human resources and payroll experience preferred.
Tribal Human Resources Professional (THRP) certification preferred; must be willing to obtain within one year of employment.
Proven ability to work collaboratively and interact effectively with all staff, faculty, administration, and students; college and departmental committee experience preferred.
Knowledge or experience working with people of diverse backgrounds, abilities, and needs.
Knowledge or experience in working with Native Americans, in an educational setting preferred.

Nice To Haves

Bachelor’s Degree from an accredited college or university in Human Resources Management, Organizational Management, Workforce Development, or related business field preferred.

Responsibilities

Provide administrative support in all phases of the employee life-cycle: job analysis and position descriptions, planning, and budgeting; recruitment, selection, hiring, and onboarding; compensation and benefits, training and development, performance management, succession/separation, and job satisfaction evaluation.
Collaborate in strategic planning efforts, in both the planning and implementation phases.
Manage student employment programs, such as the Project Success Internship Program and Work Study placements, including recruitment, interviewing, and selection.
Provide human resources data management and reporting, including maintenance of B MCC’s HRIS system and physical file system management.
Coordinates with the Risk Manager to maintain the authorized vehicle driver list.
Assist with ensuring accuracy of employee information for benefits including BCBS, Mutual of Omaha, and TIAA (retirement).
Communicate in a professional and confidential manner with faculty, staff, administration, applicants, students, interns and internship partners to best address their human resources needs.
Reviews every new employee payroll record entered in the accounting system to ensure that the employee information, earnings, taxes, and deductions, are set up properly and creates the general ledger distribution code, as needed, and sets up the payroll approval level.
Sends new employees the employee portal login and timesheet instructions.
Serves as the point of contact for employee portal questions, timesheet issues, and password resets.
Follows up with employees and supervisors for missing timesheets or supervisory approval.
Reviews biweekly payroll information entered by the Accounts Payable/Payroll Specialist to ensure accuracy before payroll is processed.
Prepares the adjunct faculty and other academic schedule of payments each semester.
Reconciles the health insurance, disability and life insurance, and other benefits with payroll.
Prepares salaries and fringe benefit budgets for the fiscal year, grant projections, and grant proposals.