HR & Payroll Specialist
About The Position
We're not your typical workplace! We work hard, move fast, laugh loudly, and occasionally swear like sailors when things get chaotic. If you're looking for a super buttoned-up corporate environment where everyone whispers in business casual... this probably isn't your place. Around here you'll find: Flip flops, hoodies, and dogs in the office, Beer in the fridge after a long week, Smart people who don't take themselves too seriously, Honest conversations and a lot of sarcasm, A team that genuinely likes working together. What you won't find: Micromanagement, Corporate buzzword bingo, People clutching pearls over a four-letter word, A culture of walking on eggshells. That said - this role is not easy. We need someone who can juggle payroll deadlines, seasonal hiring chaos, onboarding logistics, compliance tracking, recruiting coordination, spreadsheets, system audits, and approximately 47 browser tabs at one time without spontaneously combusting. This position is highly detail-oriented, system-heavy, and deadline-driven. You'll serve as a central coordination point between HR, Finance, hiring managers, and seasonal employees supporting operations in some pretty unique environments. If you love organized chaos, checklists, solving problems, and keeping things from falling apart behind the scenes, keep reading.
Requirements
- Are weirdly satisfied by organized spreadsheets and clean tracking systems
- Like being the person who keeps things running behind the scenes
- Can balance detail work with constant interruptions
- Don't panic when priorities shift quickly
- Read instructions carefully enough to know that, to be considered for the role, you'll need to include your favorite type of dog in the "Why are you the best candidate for this role?" application question.
- Can communicate with everyone from executives to seasonal field staff
- Enjoy fixing problems before anyone else notices them
Nice To Haves
- Need constant structure and hand-holding
- Hate deadlines
- Get overwhelmed easily by competing priorities
- Want a slow-paced environment
- Take yourself extremely seriously
Responsibilities
- Supporting ADP payroll administration and employee updates
- Coordinating direct deposit setup, tax forms, and payroll communications
- Assisting with year-end payroll activities (W-2s, tax updates, ACA/FAMLI, etc.)
- Monitoring tax accounts, SmartCompliance items, and payroll reporting
- Managing employee records across systems like ADP, JAMIS, WorkBright, and ATS platforms
- Coordinating onboarding documentation and I-9 compliance
- Maintaining employee files, policy acknowledgements, organizational charts, and handbook tracking
- Handling employment verifications and government investigation requests
- Posting jobs and managing requisitions
- Scheduling interviews and supporting hiring managers
- Screening resumes and coordinating pre-employment processes
- Managing ATS tracking, dispositions, and background checks
- Benefits invoice reconciliation and carrier billing audits
- Background check invoice reconciliation
- Supporting unemployment claims and workers' compensation administration
Benefits
- Beer in the fridge after a long week
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
