HR & Payroll Specialist

Pearl Meyer•Newton, MA

3d•$75,000 - $85,000•Onsite

About The Position

Our HR & Payroll Specialist plays a crucial role in supporting benefits, compensation, HRIS, recruiting and payroll administration. This detail-oriented role combines technical experience with administrative efficiency and is key to our success as we continue to be an employer of choice. The HR & Payroll Specialist acts as a primary liaison between HR and other departments, ensures regulatory compliance, and takes ownership of HR-related projects. This role requires the ability to exercise discretion and independent judgment in handling sensitive employee matters and developing solutions to operational challenges.

Requirements

Multi-state payroll processing and administration
A detail-oriented mindset with a passion for maintaining accurate records and ensuring compliance with HR regulations.
Enthusiasm for fostering a collaborative and inclusive workplace where every individual can thrive.
Must be a team player to create a seamless experience for our employees
Comfort navigating new and changing technologies and leveraging them to enhance HR processes and efficiencies.
Associates or Bachelor's degree in Human Resources, Business Administration, or related field.
Minimum of 3-5 years of experience in Payroll Administration.

Nice To Haves

Prior experience using BambooHR preferred

Responsibilities

Manage payroll administration for the company, including processing bi-weekly non-exempt and exempt payroll, tax profile setup and maintenance, and general payroll and tax recordkeeping.
Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
Safeguard compliance with federal, state, and local payroll, wage and hour laws and best practices.
Produce scheduled and ad-hoc reports pertaining to payroll in collaboration with Finance.
Follow up with employees who are missing timecard and hour information.
Complete biweekly deduction files for benefit vendors.
Resolve payroll discrepancies and answer employee questions.
Serves as main point of contact for HR-related reports.
Manages HR Analytics and reporting dashboards.
Serve as the systems and process expert for implementations, upgrades, and configuration changes to align with business needs.
Oversees the testing of the system for upgrades, data conversation, and implementation of interfaces with other systems.
Serves as the main point of contact between the Human Resources Department, IT, and the vendor for all HR Technology system issues.
Support the hiring process by scheduling all interviews and maintaining communication with candidates.
Performs administrative duties related to onboarding such as I-9, E-Verify, background checks, and more.
Assist with employee offboarding process.
Maintain updated employee files, ensure organization of the HR drive, and ensure that documents are easily accessed.
Conduct annual employee file and I-9 audits.
Process address and other employee data changes across systems in a timely manner.
Administer employment verification requests.
Work with Accounting to process all monthly HR-related expenses.

Benefits

Medical (including prescription coverage)
Dental
Vision
Health Savings Account
Commuter Account
Health Care and Dependent Care Flexible Spending Accounts
Group Accident
Group Critical Illness
Life Insurance
AD&D
Group Legal
Identify Theft Protection
Wellbeing Program and Work/Life Resources (including Employee Assistance Program)
Paid Holidays
Annual Paid Time Off (includes paid state/local paid leave where required)
Short-Term Disability
Long-Term Disability
Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave)
Paid Time Off (Washington State only)
Savings Plan (401k)