HR Onboarding Specialist
About The Position
The Onboarding Specialist is responsible for supporting the onboarding process from offer acceptance through employee start-date readiness. This role ensures new hires complete required documentation, coordinates background checks and I-9 requirements, supports onboarding activities, and serves as a primary point of contact for candidates, facility HR teams, and internal stakeholders. The Onboarding Specialist works closely with Talent Acquisition, HR Operations, Payroll, Compliance, and IT to provide a positive, compliant, and efficient onboarding experience while ensuring new employees are prepared for a successful first day.
Requirements
- 2+ years of experience in HR, onboarding, recruiting coordination, HR operations, or a related field.
- Strong customer service, organizational, and communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- High attention to detail and commitment to accuracy.
- Proficiency with Microsoft Office applications.
Nice To Haves
- Experience with Workday or other HRIS platforms.
- Experience supporting onboarding, background checks, I-9 administration, or compliance-related processes.
- Healthcare, multi-site, or high-volume onboarding experience.
Responsibilities
- Coordinate and support onboarding activities for new hires, transfers, acquisitions, and contingent workers.
- Facilitate completion of required onboarding documentation and employment records.
- Monitor onboarding progress and proactively follow up on outstanding requirements.
- Support employee readiness by coordinating onboarding requirements, documentation, and system setup activities.
- Respond to onboarding inquiries from candidates, facility and regional hiring teams, managers, and internal stakeholders.
- Provide recruitment process support by assisting with job requisition creation, updating job postings, and coordinating selected candidates through the pre-employment process, including initiating offer letters, background checks and I-9 employment verification requests, and completing required actions to move candidates to the Ready for Hire stage, as needed.
- Process and monitor background checks, license requirements, and pre-employment screening requirements.
- Support I-9 compliance activities and employment eligibility verification processes.
- Track onboarding compliance requirements and escalate issues that may impact start dates.
- Maintain accurate onboarding records and documentation in accordance with company policies and regulatory requirements.
- Support Workday onboarding transactions and employee setup activities.
- Troubleshoot routine onboarding system issues and escalate complex concerns.
- Follow established procedures, job aids, and service standards.
- Ensure onboarding records are complete and accurately maintained.
- Assist with testing, validation, and implementation of onboarding process enhancements.
- Provide a welcoming and responsive onboarding experience for new hires.
- Support onboarding communications.
- Help ensure employees receive timely information regarding onboarding requirements and next steps.
- Partner with Talent Acquisition, HR Operations, Payroll, Compliance, and IT to support onboarding activities.
- Share feedback with internal teams regarding processes.
- Assist with special projects, acquisitions, and process improvement initiatives as assigned.
Benefits
- Medical, dental, and vision plans
- Generous paid time off and holidays
- Health Savings Accounts (HSA)
- Flexible Spending Accounts (FSA)
- 401(k) plan with company contributions
- Employee Assistance Plan (EAP)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
