HR Data Management Coordinator

Lanco Group of Companies•Markham, IL

1d•$29 - $36•Onsite

About The Position

The HR Data Management Coordinator ensures the accuracy, integrity, security, and compliance of employee data across the full employee lifecycle. This role owns employee data administration, personnel file management, employment documentation, and HR transactions while supporting HR service delivery through the HR Operations case management system. Working closely with Payroll, Benefits, Talent Acquisition, Learning & Development, Compensation, and HR Business Partners, this role ensures employee records and HR service requests are processed accurately, efficiently, and in compliance with company policies and regulations.

Requirements

Experience with HRIS platforms (UKG, ADP, Paycom, Paycor, Dayforce, Workday, or similar)
Experience with confidential personnel files and employee transactions
Strong understanding of employee lifecycle processes
High attention to detail and strong data accuracy skills
Ability to manage multiple priorities and meet deadlines
Strong HRIS and document management experience
Knowledge of HR compliance and records retention

Nice To Haves

Manufacturing or multi-location experience preferred
UKG Pro and/or IBM Cognos Analytics experience
Advanced Microsoft Excel skills

Responsibilities

Maintain accurate and confidential employee data across HR systems
Process employee transactions including hires, job changes, compensation updates, and terminations
Validate documentation and ensure compliance with company policies and regulations
Maintain complete employee records throughout the lifecycle
Conduct audits to ensure data accuracy and resolve discrepancies
Partner with HR and business teams to ensure data integrity
Maintain confidential employee personnel files and electronic records
Ensure proper documentation, retention, and file organization
Support personnel file requests and audit activities
Ensure compliance with records retention and employment regulations
Support employment verifications and documentation reviews
Administer the HR Operations ticketing and case management system
Triage, assign, and resolve HR service requests within SLA expectations
Respond to employee and manager inquiries regarding HR data and processes
Route specialized requests to appropriate HR teams
Maintain accurate case documentation and resolution notes
Track HR service metrics including volume, response time, and resolution time
Maintain audit logs, turnover reports, and organizational charts
Document HR processes, workflows, and procedures
Support HRIS projects, testing, and system improvements