HR Coordinator

Umbrella Family and Child Centres of Hamilton•Hamilton, ON

13d•CA$48,000 - CA$54,000•Onsite

About The Position

The HR Coordinator serves as a key support role within the Human Resources team, coordinating recruitment, onboarding, employee records management, and HR administration processes across the organization. This role acts as an important point of contact for new hires, student placements, supervisors, and staff, helping ensure HR operations run efficiently and accurately. Reporting to the Human Resources Manager, the successful candidate will support internal recruitment initiatives, organize onboarding and offboarding processes, maintain employee records, and contribute to creating a positive employee experience. This role requires strong organizational skills, attention to detail, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.

Requirements

Diploma in Human Resources or equivalent education and experience
2–3 years of experience in Human Resources, Office Administration, or related roles
Exceptional time management and organizational skills with strong attention to detail
Resourceful, process-oriented, and able to manage competing priorities
Excellent communication and customer service skills
Ability to adapt effectively to changing priorities and environments
Strong administrative, coordination, and reporting abilities
Proficiency with HR and recruitment systems, including HRIS platforms such as Dayforce
Ability to maintain confidential information with professionalism and discretion
Must provide a satisfactory Vulnerable Sector/Criminal Reference Check and health assessment upon hire
Ability to work in an office environment with regular computer use

Nice To Haves

CHRP designation (completed or in progress) is an asset
Experience working in a unionized environment is an asset

Responsibilities

Coordinate internal job postings and position transfer processes
Coordinate pre-hire and pre-placement document collection and onboarding processes
Lead orientation sessions for new staff and placement students
Coordinate offboarding activities including processing resignations and participating in exit interviews
Coordinate employee benefits and pension enrolments
Maintain accurate employee files in the HRIS and track credential and certification expiry dates
Liaise with payroll and supervisors regarding staff movement and employment changes
Perform administrative, tracking, and reporting tasks using HR and recruitment systems
Continually develop knowledge and skills through training, coaching, and project work