HR Coordinator

Caron Treatment Centers•Wernersville, PA

About The Position

Caron Treatment Centers is hiring an HR Coordinator to support recruitment and talent acquisition, HR Business Partners, and day-to-day human resources administration. The role assists with recruiting activities and candidate communications; employee lifecycle transactions and documentation; personnel files and HRIS records; onboarding and offboarding; employee inquiries; reporting; compliance documentation; and HR projects and process improvements. The coordinator serves as a first point of contact for employee inquiries and provides guidance or routes questions to the appropriate HR team member. The position requires effective communication and extended periods of office and computer work, with occasional lifting and movement between buildings on a multi-building campus and travel to other Pennsylvania locations.

Requirements

Associate's degree in Human Resources, Business Administration, or a related field required.
1–3 years of human resources, recruitment, administrative, or related experience preferred.
Experience supporting recruitment and employee lifecycle processes preferred.
Experience working with HRIS and applicant tracking systems preferred.
Strong organizational and administrative skills with exceptional attention to detail.
Excellent customer service and interpersonal communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
Ability to handle sensitive and confidential information with discretion.
Effective problem-solving and critical-thinking abilities.
Strong written and verbal communication skills.
Ability to work independently while collaborating effectively with team members.
Ability to communicate effectively in person, by phone, and electronically.
Ability to sit, stand, walk, and use office equipment for extended periods, including working at a computer for extended periods.
Occasional standing, walking, and lifting up to 20 pounds.
Ability to move between buildings on a multi-building campus and occasionally travel to other Pennsylvania locations.

Nice To Haves

Bachelor's degree preferred.
Knowledge of employment laws, HR practices, and recruiting processes preferred.

Responsibilities

Assist with recruitment activities, including posting positions, screening applications, scheduling interviews, and communicating with candidates.
Manage job advertisements across job boards, career sites, and social media platforms.
Coordinate interview logistics, including calendars, meeting arrangements, and candidate travel when applicable.
Assist with pre-employment processes, including background checks, reference checks, and collecting new-hire documents.
Prepare recruitment metrics and reports on hiring activity, vacancies, and candidate pipelines.
Help ensure a positive candidate experience throughout the recruitment process.
Assist HR Business Partners with workforce initiatives.
Prepare and process employee status changes, including transfers, promotions, salary changes, and separations.
Draft employee correspondence and HR-related documentation.
Assist with performance review administration and track completion deadlines.
Help maintain job descriptions, organizational charts, and employee records.
Support employee engagement activities, recognition programs, and company events.
Compile HR metrics and workforce reports for leadership review.
Serve as a first point of contact for employee inquiries, providing guidance on HR policies, procedures, and programs or referring inquiries to the appropriate HR team member.
Maintain personnel files and HRIS records, ensuring accuracy, completeness, and confidentiality.
Process and track employee onboarding and offboarding activities.
Assist with new-hire orientation and onboarding programs.
Assist with employment verification requests and other HR administrative transactions.
Generate routine and ad hoc HR reports as requested.
Support regulatory compliance efforts, audits, and accreditation-related documentation.
Monitor HR shared inboxes and ensure timely responses to employee and manager inquiries.
Maintain HR forms, templates, and departmental records.
Participate in HR projects, system implementations, and process improvement initiatives.
Provide cross-functional support to other HR team members as needed.