HR Coordinator

HPR•Needham, MA

6h•$60,000 - $85,000•Onsite

About The Position

HPR is seeking an HR Coordinator to support day-to-day HR operations in close collaboration with the HR Director. The role executes established HR processes, maintains accurate employee records and ADP HRIS data, supports payroll and benefits administration, and identifies opportunities to improve HR workflows and operational efficiency. The position is based on-site at HPR’s Needham, Massachusetts office, Monday through Friday.

Requirements

At least 2 years of hands-on experience in human resources operations, including employee onboarding, offboarding, HRIS data management, and established HR processes.
Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent relevant experience.
Experience supporting payroll processing and employee benefits administration, including HRIS data management, payroll-related changes, reconciliations, audits, and reporting.
Proficiency with Microsoft Office, including Excel, Outlook, Word, and PowerPoint; strong Excel skills in data management, reporting, and creating charts and graphs.
Strong organizational skills, exceptional attention to detail and follow-through, and ability to manage recurring deadlines accurately.
Strong communication skills, a service-oriented approach, discretion with confidential information, and sound judgment when escalating sensitive matters to the HR Director.
Ability to work on-site at HPR’s Needham, MA office Monday through Friday.
HPR currently does not provide employment sponsorship.

Nice To Haves

Hands-on experience with ADP or a comparable HRIS platform, including employee data management, reporting, and payroll-related transactions; ADP experience is strongly preferred.

Responsibilities

Coordinate new-hire onboarding, including background and reference checks, employment eligibility verification, required paperwork, and HRIS updates.
Ensure new hires receive required information, documentation, and training.
Coordinate employee offboarding, including required documentation, HRIS and benefits enrollment updates, and accurate recordkeeping.
Assist with biweekly payroll processing, including employee data changes, documentation, reporting, and reconciliation.
Coordinate day-to-day employee benefits and leave administration, including enrollments, coverage terminations, qualifying life events, employee inquiries, and communication with benefits providers.
Maintain accurate, confidential employee records and HRIS data; prepare routine HR, payroll, and benefits reports and help resolve discrepancies.
Respond to routine employee and manager inquiries about HR policies, payroll, benefits, onboarding, and HR systems, escalating complex or sensitive issues to the HR Director.
Track required training and certifications, employee surveys, and recurring HR administrative and compliance deadlines.
Assist with routine audits of personnel files, I-9 documentation, and HR systems to support data integrity and compliance with applicable employment requirements.
Assist with the preparation of HR executive reports.
Identify opportunities to improve HR workflows, documentation, and systems, and assist with implementing approved improvements.