HR Coordinator

University of Wisconsin Milwaukee • Milwaukee, WI

13d • Hybrid

About The Position

The University of Wisconsin–Milwaukee (UWM) is seeking a detail‑oriented, service‑driven HR Coordinator to join our HR Shared Services team. This role is ideal for someone who enjoys working with data, supporting employees, and contributing to a collaborative and mission‑focused HR environment. As an HR Coordinator, you will work closely with HR Business Partners to support the daily operations of the Human Resources function. You will play a key role in ensuring data accuracy, supporting recruitment processes, and serving as a primary point of contact for onboarding and employee inquiries. This position requires strong attention to detail, excellent communication skills, and a commitment to providing high‑quality service to employees across campus.

Requirements

• A minimum of one year of experience working in a business office or administrative support role
• Experience utilizing Microsoft Office products (e.g., Teams, Word, Excel)
• Experience working with data management, data administration, and/or information systems

Nice To Haves

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience by the date of hire
• Experience using human resources information systems (e.g., Kronos, PeopleSoft, Workday, applicant tracking systems)
• Demonstrated understanding of human resources principles and practices related to staffing, onboarding, and employee orientation
• Experience providing customer service, including responding to both routine and complex inquiries
• Demonstrated ability to work effectively and collaboratively with individuals and groups from diverse backgrounds and cultures
• Experience working within a public sector, higher education, or federal organization

Responsibilities

• Support the HRBP in coordinating new, continuing, and revised contracts.
• Serve as the primary point of contact for pre‑employment and onboarding information for new employees, including collecting and validating identity documents and ensuring timely entry and credentialing (I‑9, E‑Verify, CBC).
• Review contracts for accuracy and compliance with UWM and UWS policies; assist with tracking contract end dates and coordinating extensions or required documentation.
• Introduce new employees to Employee Self‑Service (Workday) and required compliance modules as part of onboarding.
• Maintain responsibility for entering person, position, job, tenure, profile (e.g., degree and sabbatical), and additional pay data into Workday.
• Assist with generating and managing reports related to contract end dates, salary validation, audits, and other HR reporting needs.
• Process personnel action requests (e.g., FTE changes, department updates, compensation adjustments, classification changes).
• Monitor assigned reports and implement necessary corrections or updates (e.g., missing demographic information, error reports, position of trust status).
• Collaborate with the HRBP, HR Specialist, and other offices on matters such as immigration status, salary changes, overloads, and other HR procedures.
• Maintain personnel files in accordance with applicable guidelines.
• Create and maintain Workday job postings.
• Ensure compliance with Federal, UWS, and UWM retention guidelines for search materials.
• Troubleshoot issues and maintain recruitment documentation.
• Update and maintain applicant statuses in Workday.
• Provide recruitment support to the HRBP or HR as needed.
• Assist with employee offboarding and direct inquiries to appropriate parties when necessary.
• Run system reports based on operational needs and cyclical events (e.g., budget cycle reviews, payroll processes).
• Participate in special projects that support the strategic plan and objectives of the HR function at UWM.

Benefits

• Comprehensive benefits package
• Contribution towards the cost of several benefit plans
• Extensive leave package including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree