HR Coordinator
About The Position
Oakes Auto Group is looking for a highly organized and people-focused HR Coordinator/Recruiter to support the day-to-day HR and recruiting operations across our dealership group. This role plays a key part in creating a smooth, professional, and well-organized experience for candidates, new hires, managers, and employees from application through onboarding and beyond. This position is ideal for someone who enjoys balancing recruiting, onboarding coordination, administrative support, and process management in a fast-paced environment. Established in 2010, Oakes Auto Group is family-owned and locally operated, with a culture built around stability, growth, and long-term career development.
Requirements
- Valid driver’s license with a clean or acceptable driving record
- Ability to pass a standard background check
- Strong reliability and consistent attendance
- Comfortable working in a fast-paced, customer-focused environment
- Basic computer skills and willingness to learn new systems
- Ability to maintain professionalism and confidentiality at all times
- Strong written and verbal communication skills
- Ability to prioritize tasks and manage deadlines effectively
Nice To Haves
- Prior experience in HR, recruiting, administration, dealership operations, or office coordination is preferred but not required.
- Experience with Google Workspace, Microsoft Office, or ATS platforms preferred
Responsibilities
- Support recruiting operations across multiple dealership locations
- Communicate with candidates through phone calls, text messages, email, and hiring platforms
- Schedule interviews and coordinate hiring steps with managers
- Monitor candidate activity and movement within Hireology
- Assist with job postings, interview tracking, and candidate follow-up
- Coordinate Culture Index assessments and background check processes
- Support hiring events, internship programs, and recruiting initiatives
- Help maintain a professional, organized, and timely candidate experience
- Coordinate New Hire Orientation scheduling and onboarding communication
- Send onboarding reminders, I-9 reminders, and orientation details
- Prepare onboarding packets, credentials, badges, uniforms, and new hire materials
- Coordinate laptops, equipment, and onboarding logistics with HR and IT
- Maintain onboarding records and employee file organization
- Assist with employee updates, transfers, and status changes
- Maintain HR trackers, reports, and organizational records
- Support audits, file retention, and compliance organization
- Assist with HR processes, SOPs, and shared drive maintenance
- Follow up on missing approvals, documentation, and hiring steps
- Help maintain consistency and process adherence across multiple locations
- Support ongoing HR projects and operational initiatives
- Assist employees with basic HR questions and resources
- Support employee engagement activities and internal events
- Help maintain a positive onboarding and employee experience
- Contribute to a professional, organized, and team-oriented culture
Benefits
- Health, dental, and vision insurance
- 401(k) with company match
- Paid time off + paid holidays
- Employee discounts
- Career growth across multiple stores
- Tuition reimbursement
- Community involvement and volunteer opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
