HR Coordinator - Internal Medicine

University of Iowa•Iowa City, IA

About The Position

University of Iowa Health Care’s Department of Internal Medicine is seeking a Human Resources Coordinator to provide HR support to department staff, faculty, and leadership. The position coordinates talent management and engagement, administers a broad range of faculty and staff HR programs, monitors compliance, processes employment transactions, runs and analyzes reports, and supports projects and process improvements. The coordinator supports staff and faculty recruitment, credentialing, onboarding, performance management, recognition, and appointment processes. The role also maintains HR records and systems, communicates guidance on HR practices, monitors compliance requirements, and exercises discretion when handling confidential information. The position works collaboratively with HR leadership, HR Generalists, managers, candidates, and other university and health care offices.

Requirements

Bachelor’s degree in Human Resources Management, Business Administration, or a related field, or an equivalent combination of education and experience.
Minimum of 1–2 years of progressive HR experience.
Excellent verbal and written communication and interpersonal skills.
Strong organizational and analytical skills and attention to detail.
Demonstrated proficiency with Microsoft Office and computer software applications, including Word, Excel, PowerPoint, and Outlook.
Demonstrated knowledge of effective strategies for working with faculty, staff, and students from varied backgrounds and perspectives.

Nice To Haves

Experience in multiple HR program areas, such as recruitment, performance management, employee relations, and/or classification and compensation.
Knowledge of state and federal regulations affecting human resources.
Ability to stay organized, flexible, and manage multiple tasks in a high-volume, fast-paced environment.
Knowledge of University policies, procedures, and HR systems.

Responsibilities

Coordinate recruitment activities for staff, faculty, postdoctoral scholars, research interns, and temporary hires; maintain requisitions, candidate records, recruitment files, and advertisements.
Support candidate selection and hiring processes, including reference checks, salary analysis, interview scheduling, search committees, hiring paperwork, and appointment workflows.
Coordinate faculty and advanced practice provider credentialing, including DEA verifications, new applications, reaffirmation, and recredentialing.
Coordinate onboarding for faculty and staff, including I-9 verification, badge requests, and completion of onboarding checklists.
Facilitate job shadow and physician observership experiences in accordance with university and health care policies.
Maintain new hire, transfer, and exit checklists and electronic and network personnel files; coordinate required exit forms.
Track and distribute service-recognition awards and respond to related questions.
Monitor weekly compliance reports, communicate outstanding requirements, troubleshoot process and system questions, and follow up to support compliance.
Complete loan forgiveness forms and employment verification letters when requested.
Support specified-term appointments with the HR Director and Grant Accounting Office, including extensions when necessary.
Initiate HR workflow transactions for appointments, special compensation, status changes, terminations, transfers, and leaves of absence.
Maintain applicable HR systems, including ELMS, ERMA, and Employee Service, and initiate payroll corrections for staff and faculty.
Complete employee medical leave request forms for FMLA and coordinate with the Senior HR Specialist and HR Generalist.
Support employee recognition, performance awards, career advancements, promotions, staff performance management, and faculty annual reviews and promotion or reappointment processes.
Provide staff with basic guidance on HR processes, payroll applications, compliance issues, and employment inquiries.
Identify opportunities with the HR Director to improve systems, processes, efficiency, and service delivery; assist with recognition events and other projects.
Run standardized and ad hoc HR reports, analyze and interpret data, provide insights and trends to leadership, and maintain databases.
Review IT access ticket requests and verify appointment information.
Evaluate requests and use discretion and judgment when providing confidential information to appropriate internal and external parties.