HR Coordinator - Internal Medicine

UIOWA•Iowa City, IA

About The Position

University of Iowa Health Care’s Department of Internal Medicine is seeking a Human Resources Coordinator to support staff, faculty, and leadership. The role coordinates talent management and engagement, administers HR programs for faculty and staff, monitors compliance, processes employment transactions, prepares and analyzes reports, and supports departmental projects. The coordinator works with the HR Generalist and department HR leadership on recruitment, credentialing, onboarding, HR operations, employee recognition and performance management, communication, and process improvement. The position also maintains HR systems and personnel files, handles confidential information with discretion, and follows up with divisions and units to meet applicable requirements. Applicants must upload a resume and cover letter and mark both as “Relevant File” in their submission to be considered for an interview. The role’s successful candidate must self-disclose conviction history and will be subject to criminal background, credential, and education verification. Up to five professional references may be requested later in the recruitment process.

Requirements

Bachelor’s degree in Human Resources Management, Business Administration, or a related field, or an equivalent combination of education and experience.
One to two years of progressive HR experience.
Excellent verbal and written communication and interpersonal skills.
Strong organizational and analytical skills and attention to detail.
Demonstrated proficiency with Microsoft Office and computer software applications, including Word, Excel, PowerPoint, and Outlook.
Demonstrated knowledge of effective strategies for working with faculty, staff, and students from varied backgrounds and perspectives.

Nice To Haves

Experience in multiple HR program areas, such as recruitment, performance management, employee relations, and/or classification and compensation.
Knowledge of state and federal regulations affecting human resources.
Ability to stay organized, be flexible, and multitask in a high-volume, fast-paced environment.
Knowledge of University policies, procedures, and HR systems.

Responsibilities

Coordinate staff recruitment for P&S (non-bargaining), SEIU, merit, Postdoctoral Research Scholar, and Research Intern positions with the HR Generalist; maintain requisitions in OTAC, manage candidate ratings and dispositions, close requisitions, maintain temporary hire postings on JOBS@UIowa, and maintain recruitment files.
Request candidate reference checks and communicate reference information to hiring managers in collaboration with the HR Generalist; run HR queries for salary analysis.
Assist with Postdoctoral Research Scholar and Research Intern hiring, including hire requests, credential verification, and appointment initiation; submit Graduate Research Assistant transfer appointments in workflow.
Schedule interviews, serve on search committees, and develop interview questions and work samples as needed.
Work with hiring managers to hire temporary hourly employees, students, and volunteers; review and process CCOM Minors on Campus hiring paperwork.
Coordinate faculty recruitment with the HR Generalist, maintain applicant records in AskIM, coordinate external advertisements, keep requisition lists current, and initiate recruitment ballots as needed.
Partner with the HR Generalist to complete faculty appointments, reappointments, onboarding, credentialing, and licensure requirements.
Complete DEA verifications; manage reaffirmation and recredentialing for faculty and APPs; initiate credentialing applications for incoming faculty and APPs; maintain trackers and follow up with candidates.
Coordinate onboarding with new hires and hiring managers; complete I-9 verifications, initiate badge requests, and ensure onboarding checklists are completed.
Facilitate job-shadow and physician-observership experiences in Internal Medicine in compliance with University and UI Health Care policies.
Manage staff new-hire, transfer, and exit checklists; maintain ePersonnel and network files and organize documents for each file.
Ensure clinical department forms are sent to the CSO for exiting faculty and APPs.
Verify years of service for recognition awards, track awards, and distribute them to divisions.
Respond to questions and inquiries; run weekly coming-due and past-due compliance reports for staff and faculty, communicate compliance information to divisions, troubleshoot system and process questions, and address licensing and credentialing questions.
Complete loan-forgiveness forms and employee verification letters upon request.
Support the specified-term appointment process with the HR Director and Grant Accounting Office; extend appointments when necessary.
Initiate workflow transactions, including new appointments, special compensation, status changes, terminations, transfers, and leaves of absence.
Maintain applicable HR systems, including ELMS, ERMA, and Employee Service; initiate payroll corrections for staff and faculty; complete medical leave request forms for employees requesting FMLA.
Work with the Senior HR Specialist and HR Generalist to ensure alignment.
Assist HR leadership with employee recognition, including exceptional performance awards, SPOT awards, career advancements, and promotions; support staff performance management and faculty annual reviews, promotions, and reappointments.
Provide staff with basic guidance on processes and practices, including payroll applications, compliance issues, and employment inquiries; partner with HR leadership to gather requested information.
Work with the HR Director to identify opportunities to improve systems and processes, increase efficiency, and improve service delivery; assist with recognition-event planning and other projects as required.
Run standardized reports and follow up to ensure compliance with laws, University policies, and departmental expectations; work with assigned divisions and units to resolve outstanding requirements.
Maintain databases; run ad-hoc HR reports; analyze and interpret data and reports and provide leadership with insights and trends.
Review IT access ticket requests, verify appointment information, and evaluate requests for confidential information, exercising discretion and judgment about appropriate disclosure to internal and external parties.