Human Resources Coordinator

International Paper•Auburn, ME

5d•$52,100 - $69,500

About The Position

The HR Coordinator supports facility managers and employees in human resources matters. This non-exempt position reports to the Site Manager, with dotted-line reporting to the Human Resource Manager. The coordinator supports hourly employee recruiting, onboarding, personnel records, payroll and HR systems, attendance, benefits, unemployment claims, employee relations, affirmative action planning, and facility events. The role may also support Finance functions, including payroll, and other administrative needs for plant operations.

Requirements

At least three years of general administrative human resources experience.
Ability to learn new skills quickly, work flexibly with deadlines, solve problems effectively, and manage multiple priorities.
Strong proficiency in Microsoft Windows, especially Word, Outlook, PowerPoint, and Excel; ability to learn new software and databases quickly.
Working knowledge of federal and state employment laws.
Diplomacy, tact, sound judgment, and a positive attitude.
Ability to surface issues and handle sensitive and confidential information efficiently and professionally.
Strong organizational skills, accuracy, attention to detail, and written and verbal communication skills.
Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.

Nice To Haves

College degree in Human Resources or a related field.
PHR certification.
Experience with Oracle.
Prior experience in a union, multi-shift manufacturing environment.

Responsibilities

Coordinate selection processes for hourly positions, including job postings and outreach, staffing agency communications, applicant sourcing and screening, pre-employment assessments, reference checks, and recruiting file maintenance.
Coordinate new-hire orientation and onboarding activities.
Present applicable policies and work rules to employees and contractors.
Maintain accurate and secure HR files in accordance with records-retention policy, including personnel files, medical files, and I-9 forms.
Maintain logs for disciplinary actions, training, vacation, and other HR matters, and maintain shared files and databases.
Process HR forms accurately and on time, provide employee information to authorized individuals, and respond to HR-related questions.
Maintain knowledge of local pay practices, pay levels, and job groups; manage the interface with Oracle and the plant hourly payroll system, Workforce.
Ensure hourly employees are coded accurately by job classification, jobs performed, shift, and department assignment.
Track hourly attendance daily, initiate disciplinary action when needed, communicate issues, and prepare attendance reports.
Support employee benefits, including open-enrollment meetings and resolution of benefits-related concerns; support FMLA, disability, and return-to-work processes.
Process unemployment claims and participate in related appeal hearings and activities.
Surface employee concerns and improvement opportunities, recommend solutions, and liaise among employees, facility managers, the Human Resource Manager, and company or community resources to support an engaged, union-free work environment.
May support Finance functions such as payroll and perform related administrative duties for plant operations.
Coordinate facility events, including employee recognition, service awards, safety, and holiday-related events.
Organize presentation materials, coordinate meetings and catering, maintain bulletin boards, and complete other assignments as required.
Maintain the Affirmative Action Planning system and annual logs for internal job postings, hires, terminations, separations, and promotions; complete the annual AAP and help ensure facility compliance with federal-contractor requirements.