HR Coordinator

Hermeus • Los Angeles, CA

5d • $30 - $40 • Onsite

About The Position

This role will work closely with recruiters, candidates, hiring managers, and cross-functional partners to create and deliver an outstanding experience for every candidate while also supporting key HR coordination efforts to ensure a seamless transition from offer acceptance through onboarding.

Requirements

• Prior experience as a Recruiting Coordinator or similar role in recruiting, talent operations, or HR coordination.
• 2+ years of hands-on experience with applicant tracking systems (e.g., Greenhouse, Lever) and scheduling tools (e.g., ModernLoop, GoodTime).
• Experience supporting onboarding, HR operations, or employee lifecycle processes is strongly preferred.
• This role requires a 5-day-a-week, on-site presence.

Nice To Haves

• Experience coordinating scheduling and logistics in fast-paced settings such as HR, recruiting, operations, or related functions.
• Proficiency in calendar management and Microsoft Office (Outlook, Word, Excel, Teams).
• Excellent written and verbal communication skills, with strong attention to detail and organizational discipline.
• Candidate- and employee-first mindset with a commitment to delivering positive, professional experiences from interview through onboarding.

Responsibilities

• Deliver a world-class candidate experience from initial scheduling through start date.
• Schedule and coordinate interviews, ensuring seamless integration with candidate and interviewer schedules.
• Handle candidate travel arrangements, including booking flights, hotels, and coordination on the ground.
• Serve as the onsite host, overseeing day-of logistics such as check-ins, room setup, and candidate orientation.
• Welcome and provide onsite tours to candidates.
• Collaborate proactively with recruiters and hiring managers on scheduling, candidate needs, debrief coordination, and follow-ups.
• Partner closely with the People/HR team to coordinate pre-boarding and onboarding logistics, including new hire communications, background check tracking, document collection, and Day 1 readiness.
• Support onboarding execution by ensuring new hires are scheduled for orientation sessions, have the appropriate stakeholders looped in, and are set up for a smooth first week experience.
• Maintain accurate candidate and new hire data within the ATS and HR systems to ensure compliance and reporting integrity.
• Identify and suggest improvements to scheduling workflows, candidate touchpoints, onboarding coordination, and internal systems.

Benefits

• 100% employer-paid health care
• 401k & retirement plans
• Weekly paid office lunches
• Fully stocked breakrooms
• Stock options
• Paid Parental Leave
• Flexible PTO (exempt) and generous accrued PTO (non-exempt), plus 12 federal holidays off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed