HR Coordinator

New Level Resources•Thousand Oaks, CA

6d•Onsite

About The Position

The Human Resources Coordinator / Administrative Assistant plays a key role in supporting both Human Resources operations and executive administration. This position is responsible for coordinating employee lifecycle processes, including benefits administration, leave management, payroll support, personnel records management, compliance tracking, and employee training coordination. In addition, the role serves as the primary administrative support to the Head of School, assisting with scheduling, communications, board documentation, and school operations.

Requirements

Minimum of 2 years of experience in Human Resources, office administration, executive support, or a related field.
Experience working in an educational, nonprofit, or mission-driven environment is required.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Proficiency with Microsoft Office Suite, Google Workspace, and HRIS or database systems.
Ability to work independently while collaborating effectively with internal and external partners.

Nice To Haves

Associate degree preferred; equivalent combination of education and relevant experience will be considered.
Experience supporting employee benefits, payroll, personnel records, or HR administration preferred.
Knowledge of employment practices, employee benefits administration, and compliance requirements preferred.

Responsibilities

Support the full employee lifecycle by coordinating onboarding, personnel records, benefits administration, leave management, and employee support services.
Maintain accurate and confidential employee files, HR databases, and compliance documentation.
Administer employee benefits programs, assist employees with benefit-related questions, and support annual enrollment activities.
Assist with payroll processing by reviewing time records, entering corrections, monitoring employee hours, and tracking staff absences.
Manage Workers’ Compensation claims, insurance audits, and related reporting requirements.
Ensure compliance with employee and volunteer fingerprinting requirements and maintain associated records.
Coordinate required employee training programs, including CPR, Harassment Prevention, Mandated Reporter, and other compliance-based training.
Provide administrative support to the Head of School by managing calendars, preparing board meeting documentation, and coordinating school communications.
Assist with school operations by coordinating staff coverage, supporting special events and retreats, and helping maintain smooth day-to-day operations.