HR Coordinator - Evening Shift

Marvin•Warroad, MN

10d•$21 - $29

About The Position

The HR Coordinator provides reliable service delivery and process support for employees, leaders, and the HR team. The role handles tactical and administrative HR work, including onboarding and offboarding support, HRIS and employee data changes, documentation, scheduling, employee questions, routine service requests, and process follow-through. The coordinator serves as a first point of contact for routine HR questions and helps employees and leaders navigate HR processes, forms, resources, and next steps. The role provides accessible support through front desk, site-based, and on-the-floor connection points as assigned, while referring complex or specialized matters to the appropriate HR partners. The position supports employee transitions, maintains accurate HR records and system entries, and protects confidential employee information. It also partners with People Operations and the broader HR team, maintains ownership of service delivery work, and contributes to continuous improvement of HR processes and service routines.

Requirements

Experience providing administrative, coordination, customer service, HR, or employee-facing support.
Strong attention to detail and ability to complete documentation, records, data changes, and follow-up accurately.
Ability to handle confidential employee information with professionalism and discretion.
Strong communication, organization, prioritization, and follow-through skills.
Ability to provide responsive support to employees, leaders, and HR partners in a fast-paced environment.
Ability to recognize when a request should be escalated based on complexity, risk, policy interpretation, or employee concern.

Responsibilities

Serve as a first point of contact for routine HR questions, process requests, and employee support needs.
Help employees and leaders navigate HR processes, forms, resources, and next steps.
Respond to routine questions about HR processes, policy navigation, pay or benefits updates, leave or PTO information, onboarding, offboarding, and employee data changes.
Route requests requiring interpretation, risk review, or specialized expertise to People Operations, HRBPs, Payroll, Benefits, Talent Acquisition, or other partners.
Provide accessible support through front desk, site-based, and on-the-floor connection points as assigned.
Support new employee orientation logistics.
Coordinate offboarding activities, including documentation, checklists, system updates, and required follow-up.
Partner with Talent Acquisition, leaders, and People Operations to support smooth employee transitions.
Complete or coordinate employee data updates, job or status changes, records maintenance, and HRIS entries in accordance with internal processes.
Maintain accurate employee documentation, files, forms, and records.
Check work for accuracy, completeness, timeliness, and required approvals before processing or routing.
Protect employee information by following confidentiality and data-handling expectations.
Provide visible, practical HR support close to work areas when assigned and answer process questions near employee workstations when possible.
Bring routine HR support to employees in ways that reduce unnecessary trips away from work areas.
Escalate employee concerns, patterns, or issues beyond routine process support to People Operations or HR leadership.
Balance accessibility with confidentiality, accuracy, and appropriate routing.
Partner with People Operations when employee questions, documentation, or process work supports employee relations or workforce issue follow-up.
Maintain clear ownership of service delivery work while staying connected to the broader HR team.
Contribute to continuous improvement of HR processes, templates, checklists, communications, and service routines.