HR Coordinator/HR Associate - Environmental Services

University of Iowa•Iowa City, IA

2d•Onsite

About The Position

The University of Iowa Health Care is seeking an HR Coordinator or HR Associate to support the Environmental Services division. The position advises and guides leaders and employees and performs human resources transactions across recruitment, compliance, compensation and employment, recognition, communication, access, employee information, and record keeping. The classification offered will be determined by the successful candidate’s qualifications; applicants may indicate whether they wish to be considered for one or both classifications. The role coordinates recruitment for P&S, SEIU, and merit positions, supports hiring and onboarding, assists with job descriptions and staffing strategies, and coordinates employee engagement initiatives. It also supports payroll and timecard administration, compliance monitoring, employee relations and accommodation guidance, immigration documentation, training compliance, HR reporting, and maintenance of departmental HR materials. Other duties may be assigned. This is a regular salaried position located in Iowa City, Iowa. The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m., at 100% time.

Requirements

Bachelor’s degree in Human Resources Management, Business Administration, or a related field, or an equivalent combination of education and experience.
For the HR Coordinator classification: at least one year of recent (within the last five years) human resources experience.
For the HR Associate classification: at least six months of human resources experience.
Excellent verbal and written communication and interpersonal skills.
Proficiency with Microsoft Office and computer software applications.
Strong organizational and analytical skills and attention to detail.
Applicants must submit a resume and cover letter and mark both documents as required in the application.
Successful candidates must self-disclose conviction history and are subject to a criminal background check.
The position is not eligible for university sponsorship for employment authorization.

Nice To Haves

Experience with HR practices and processes such as recruitment, performance management, compliance, FLSA, FMLA/ADA, and administrative HR functions.
Ability to stay organized, be flexible, and multitask in a high-volume, fast-paced environment.
For the HR Coordinator classification: experience with UI Health Care HR systems such as Compliance & Qualifications (CQ), ELMS, ERMA, and HRIS.
For the HR Coordinator classification: knowledge of University of Iowa Health Care policies, procedures, and regulations.
For the HR Associate classification: knowledge of state and federal regulations affecting human resources.

Responsibilities

Coordinate recruitment activities for P&S, SEIU, and merit positions, including preparing and submitting OTAC requisitions, external advertising, rating applicants, recommending interview candidates, conducting interviews as needed, managing reference requests, preparing offer letters, and supporting candidates through hiring.
Assist managers and leaders with job description development, job classification and staffing strategy recommendations, and hiring board request forms.
Coordinate new-hire onboarding and ensure staff receive necessary equipment and system access.
Support staff engagement initiatives.
Serve as an ELMS controller and assist departments with daily payroll needs.
Review and audit timecards for assigned divisions and units; ensure compliance with FLSA, University policies, and collective bargaining agreements; identify potentially FMLA-qualifying leave and coordinate with the HR Manager; and review and address critical ELMS exceptions.
Advise and guide managers and directors on job design, classification, attendance concerns, employee disputes and complaints, performance management, and reasonable accommodation requests.
Provide information and guidance regarding HR policies and procedures, state and federal laws and regulations, Merit Rules, and union contracts.
Communicate basic instructions and guidance to staff and leadership about payroll applications, compliance matters, employment inquiries, policies, and practices.
Assist in distributing and communicating HR updates to department leadership.
Identify opportunities to improve systems and processes, achieve efficiencies, and improve service delivery.
Run HR reports as needed, follow up on compliance, take action to ensure compliance with laws, University policies, and departmental expectations, and address outstanding requirements with assigned divisions and units.
Collaborate with the HR Manager, Senior HR Director, and UHR Immigration Services on immigration documentation; verify visas and passports and review prior immigration documentation when appropriate to ensure compliance.
Monitor training compliance, inform supervisors of status, and update information in the CQ system as appropriate.
Maintain the department HR Guidelines manual, organizational chart, and phone list.
Perform other duties as assigned.