HR Coordinator/HR Associate - Environmental Services

UIOWA•Iowa City, IA

1d•Onsite

About The Position

The University of Iowa Health Care is hiring one candidate at either the HR Coordinator or HR Associate classification, based on the successful candidate’s qualifications. The role supports the Environmental Services division by advising and guiding leaders and employees and completing human resources transactions and employee-information maintenance. Areas of work include HR consultation, compliance, compensation and employment, recognition, communication, recruitment, access, record keeping, and selected HR transactions. The position may also perform other duties as assigned. This is a regular salaried position located in Iowa City, Iowa, scheduled Monday through Friday from 8:00 a.m. to 4:30 p.m. It is a 100% position. Applicants should specify whether they wish to be considered for the HR Coordinator classification, HR Associate classification, or both.

Requirements

For the HR Coordinator classification: a bachelor’s degree in Human Resources Management, Business Administration, or a related field, or an equivalent combination of education and experience.
For the HR Associate classification: a bachelor’s degree in Human Resources Management, Business Administration, or a related field, or an equivalent combination of education and experience.
For the HR Coordinator classification: at least one year of recent human resources experience within the last five years.
For the HR Associate classification: at least six months of human resources experience.
Excellent verbal and written communication and interpersonal skills.
Proficiency with Microsoft Office and computer software applications.
For the HR Coordinator classification: knowledge of state and federal regulations affecting human resources.
Strong organizational and analytical skills and attention to detail.
Applicants must upload a resume and cover letter and mark both documents as required in the application submission.
Successful candidates must self-disclose conviction history and are subject to a criminal background check.
The position is not eligible for university sponsorship for employment authorization.

Nice To Haves

Experience with HR practices and processes such as recruitment, performance management, compliance, FLSA, FMLA/ADA, and administrative HR functions.
Ability to stay organized, be flexible, and multitask in a high-volume, fast-paced environment.
Experience with UI Health Care HR systems such as Compliance & Qualifications (CQ), ELMS, ERMA, and HRIS.
Knowledge of University of Iowa Health Care policies, procedures, and regulations.

Responsibilities

Coordinate recruitment for P&S, SEIU, and merit positions, including preparing requisitions in OTAC, arranging external advertising, rating applicants, recommending interview candidates, conducting phone or in-person interviews as needed, handling reference requests, preparing offer letters, and supporting candidates through hiring.
Assist managers and leaders with job descriptions, job classification recommendations, staffing strategies, and hiring board request forms.
Coordinate new-hire onboarding, ensuring employees have necessary equipment and system access.
Support staff engagement initiatives.
Serve as an ELMS controller and assist departments with daily payroll needs.
Review and audit timecards for assigned divisions or units, ensure compliance with FLSA, University policies, and collective bargaining agreements, identify leave that may qualify for FMLA and work with the HR Manager, and address critical ELMS exceptions.
Advise managers and directors on job design, classification, attendance concerns, employee disputes and complaints, performance management, and reasonable accommodation requests.
Provide guidance on HR policies and procedures, state and federal regulations and laws, Merit Rules, and union contracts.
Communicate basic instructions and guidance to staff and leadership on policies and practices, including payroll applications, compliance, and employment inquiries.
Assist with distributing and communicating HR updates to department leadership.
Identify opportunities to improve systems and processes, increase efficiency, and improve service delivery.
Run HR reports as needed, follow up on compliance, take action to ensure compliance with laws, University policies, and departmental expectations, and address outstanding requirements with assigned divisions or units.
Collaborate with the HR Manager, Senior HR Director, and UHR Immigration Services on immigration documentation; verify visas and passports and review prior immigration documentation when appropriate to ensure compliance.
Monitor training compliance, inform supervisors of status, and update information in the CQ system as appropriate.
Maintain the department HR Guidelines manual, organization chart, and phone list.