HR Coordinator/HR Associate - Environmental Services

University of Iowa•Iowa City, IA

11d•Onsite

About The Position

The University of Iowa Health Care is hiring one candidate as either an HR Coordinator or HR Associate, based on the successful candidate’s qualifications. The role enhances the operations of the Environmental Services division by advising and guiding leadership and employees and carrying out human resources transactions. It supports recruitment, compliance, recognition, access, and employee record-keeping, with responsibilities spanning HR consultation, compensation and employment, reward and recognition, communication, and selected HR transactions and employee-information maintenance. Other duties may be assigned. The position is a regular salaried role in Iowa City, Iowa, scheduled Monday through Friday from 9:00 a.m. to 6:00 p.m., at 100% time. Applicants should indicate whether they wish to be considered for the HR Coordinator classification, the HR Associate classification, or both. A resume and cover letter are required for interview consideration. The position is not eligible for university employment-authorization sponsorship. Successful candidates must disclose conviction history and undergo a criminal background check.

Requirements

Bachelor’s degree in Human Resources Management, Business Administration, or a related field, or an equivalent combination of education and experience.
For the HR Coordinator classification: at least one year of recent human resources experience, gained within the last five years.
For the HR Associate classification: at least six months of human resources experience.
Excellent verbal and written communication and interpersonal skills.
Proficiency with Microsoft Office and computer software applications.
Strong organizational and analytical skills and attention to detail.

Nice To Haves

Experience with HR practices and processes such as recruitment, performance management, compliance, FLSA, FMLA/ADA, and administrative HR functions.
Ability to stay organized, flexible, and multitask in a high-volume, fast-paced environment.
For the HR Coordinator classification, experience with UI Health Care HR systems such as Compliance & Qualifications (CQ), ELMS, ERMA, and HRIS.
For the HR Coordinator classification, knowledge of University of Iowa Health Care policies, procedures, and regulations.
For the HR Associate classification, knowledge of state and federal regulations affecting human resources.

Responsibilities

Coordinate recruitment for P&S, SEIU, and merit positions, including preparing and submitting requisitions in OTAC, arranging external advertising, rating applicants, recommending interview candidates, conducting phone and in-person interviews as needed, submitting or reviewing reference requests, preparing offer letters, and assisting candidates through hiring.
Assist managers and leaders with job-description development, recommend job classifications and staffing strategies, and help complete hiring-board request forms.
Coordinate new-hire onboarding to ensure employees have necessary equipment and system access.
Support staff engagement initiatives.
Serve as an ELMS controller and assist departments with daily payroll needs.
Review and audit timecards for assigned divisions or units; ensure compliance with FLSA, University policies, and collective bargaining agreements; identify leave that may qualify for FMLA and work with the HR Manager; and review and address critical ELMS exceptions.
Advise and guide managers or directors on job design, classification, attendance concerns, employee disputes and complaints, performance-management issues, and reasonable-accommodation requests.
Provide information and guidance on HR policies and procedures, state and federal regulations and laws, Merit Rules, and union contracts.
Communicate basic instructions and guidance to staff and leadership on policies and practices, including payroll applications, compliance issues, and employment inquiries.
Assist with distributing and communicating HR updates to department leadership.
Identify opportunities to improve systems and processes, achieve efficiencies, and improve service delivery.
Run HR reports as needed, follow up on compliance, take action to ensure compliance with laws, University policies, and departmental expectations, and address outstanding requirements with assigned divisions or units.
Collaborate with the HR Manager, Senior HR Director, and UHR Immigration Services on immigration documentation; verify visas and passports and review prior immigration documentation when appropriate to ensure compliance.
Monitor training compliance, inform supervisors of status, and update information in the CQ system as appropriate.
Maintain the department HR Guidelines manual, department organization chart, and phone list.
Perform other duties as assigned.