HR Coordinator/HR Associate - Environmental Services

UIOWA•Iowa City, IA

10d•Onsite

About The Position

The University of Iowa Health Care is hiring one candidate as either an HR Coordinator or HR Associate, based on the successful candidate’s qualifications. The position supports the operations of the Environmental Services division by advising and guiding leaders and employees and carrying out human resources transactions. Areas of work include HR consultation, compliance, compensation and employment, recognition, communication, and maintenance of employee information. The position also supports recruitment, employee access, record-keeping, and other assigned duties. The role coordinates recruitment for P&S, SEIU, and merit positions, including preparing requisitions in OTAC, arranging external advertising, assessing applicants, supporting interviews and reference checks, preparing offer letters, and guiding candidates through hiring. It assists managers with job descriptions, classification, staffing strategy, and hiring board request forms, and coordinates new-hire onboarding and access to equipment and systems. The position supports staff engagement and payroll operations, including serving as an ELMS controller, reviewing and auditing timecards, addressing exceptions, and checking compliance with FLSA, University policies, and collective bargaining agreements. It advises managers and directors on job design, classification, attendance, disputes and complaints, performance management, reasonable accommodations, and applicable policies, laws, rules, and union contracts. Other duties include communicating HR guidance and updates, identifying process improvements, running reports and following up on compliance, coordinating immigration documentation with HR partners, monitoring training compliance, updating information in the CQ system, and maintaining the department’s HR guidelines manual, organizational chart, and phone list. This is a regular salaried position in Iowa City, Iowa, scheduled Monday through Friday, 9:00 a.m. to 6:00 p.m. The role is 100% time.

Requirements

For the HR Coordinator classification: bachelor’s degree in Human Resources Management, Business Administration, or a related field, or an equivalent combination of education and experience.
For the HR Coordinator classification: at least one year of recent (within the last five years) human resources experience.
For the HR Associate classification: bachelor’s degree in Human Resources Management, Business Administration, or a related field, or an equivalent combination of education and experience.
For the HR Associate classification: at least six months of human resources experience.
Excellent verbal and written communication and interpersonal skills.
Proficiency with Microsoft Office and computer software applications.
Strong organizational and analytical skills and attention to detail.
The position is not eligible for university sponsorship for employment authorization.
Applicants must submit a resume and cover letter to be considered for an interview.
Successful candidates must self-disclose conviction history and will be subject to a criminal background check.

Nice To Haves

Experience with HR practices and processes such as recruitment, performance management, compliance, FLSA, FMLA/ADA, and administrative HR functions.
Ability to stay organized, adapt, and multitask in a high-volume, fast-paced environment.
Experience with UI Health Care HR systems such as Compliance & Qualifications (CQ), ELMS, ERMA, and HRIS.
For the HR Coordinator classification: knowledge of University of Iowa Health Care policies, procedures, and regulations.
For the HR Associate classification: knowledge of state and federal regulations affecting human resources.

Responsibilities

Coordinate recruitment for P&S, SEIU, and merit positions, including requisitions in OTAC, external advertising, applicant review, interviews, references, offer letters, and candidate support.
Assist managers and leaders with job descriptions, job classification, staffing strategy, and hiring board request forms.
Coordinate new-hire onboarding and ensure employees have necessary equipment and system access.
Support staff engagement initiatives.
Serve as an ELMS controller and assist departments with daily payroll needs.
Review and audit assigned divisions’ and units’ timecards; ensure compliance with FLSA, University policies, and collective bargaining agreements; identify potential FMLA leave and coordinate with the HR Manager; and address critical ELMS exceptions.
Advise managers and directors on job design, classification, attendance concerns, employee disputes and complaints, performance management, and reasonable accommodation requests.
Provide guidance on HR policies and procedures, state and federal regulations and laws, Merit Rules, and union contracts.
Communicate basic instructions and guidance to staff and leadership about payroll applications, compliance, employment inquiries, policies, and practices.
Assist with distributing HR updates to department leadership.
Identify opportunities to improve systems and processes, increase efficiency, and improve service delivery.
Run HR reports, follow up on compliance, take action to address requirements, and follow up with assigned divisions and units on outstanding items.
Collaborate with the HR Manager, Senior HR Director, and UHR Immigration Services on immigration documentation; verify visas and passports and review prior documentation when appropriate.
Monitor training compliance, inform supervisors of status, and update information in the CQ system as appropriate.
Maintain the department HR Guidelines manual, department organizational chart, and phone list.
Perform other duties as assigned.