HR Associate

Maxinsights•Santa Clara, CA

7d•Onsite

About The Position

MaxInsights is seeking an execution-minded, friendly, and diligent HR Associate to join their team in Santa Clara. This is a full-time, 6-month contract position designed for someone who wants to learn the ins and outs of startup operations, human resources, admin, and recruiting. The role involves supporting hiring pipelines, maintaining the office environment, and assisting with candidate and recruiter management. The team offers a 40-hour work week with flexible hours and free daily lunches.

Requirements

Highly organized, detail-oriented, and a people-person.
Friendly and approachable.
Comfortable using standard office software (Excel, Google Workspace).
Excited to learn how to operate an ATS (Applicant Tracking System).
Self-driven, reliable, and comfortable wearing a few different hats in a startup environment.

Nice To Haves

Proficiency or fluency in Chinese (Mandarin) is a major plus for communicating with various team leads and global operations.

Responsibilities

Work directly in the Applicant Tracking System (ATS) to schedule interviews or introductory calls for team leads.
Track candidate progress daily.
Source potential talent.
Assist with resume reviews as needed.
Document work clearly for efficient communication within the HR team.
Coordinate on-site interviews with staff.
Assist with quick check-ins, tracking daily attendance, collecting/organizing basic paperwork, and keeping the schedule organized.
Collaborate with the onsite facilities specialist regarding office supplies orders, organization, and management.
Assist with maintaining basic personnel records.
Answer general employee questions.
Help onboard new team members.