HR Assistant
About The Position
Moonbug Entertainment is an award-winning global entertainment company bringing joyful, imaginative content to kids and families around the world. Behind iconic franchises like CoComelon, Blippi, Little Angel, and Morphle, our mission is to inspire compassion, empathy, and resilience through modern storytelling. Operating across streaming, digital video, music, gaming, live experiences, and consumer products, we reach hundreds of millions of viewers globally. Moonbug is a subsidiary of Candle Media, an independent, creator-friendly home for cutting-edge, high-quality, category-defining brands and franchises. As our HR Assistant in Los Angeles, you will serve as an operational anchor for our Global People & Culture team. This role bridges team administration, payroll support, new-hire onboarding, candidate logistics, and front-of-house hospitality. Working closely with both HR Operations and Talent Acquisition, you’ll ensure our team members and candidates experience a seamless, welcoming environment from day one. If you thrive in a fast-moving creative setting, value precision, and bring a warm, solutions-focused approach to your work, this is a distinct opportunity to build broad HR generalist experience on a global scale. This role will report ON-SITE in our Los Angeles Office 5 days a week, and the expected working hours are between 8:00am to 5:00pm
Requirements
- 1–2+ years of HR, payroll, or high-volume administrative support experience (structured internship experience welcome).
- Exercises discretion and maintains strict confidentiality when handling sensitive employee and HR information.
- Demonstrates sound judgment when handling ambiguous situations, prioritizing tasks, and knowing when to escalate.
- Practical understanding of I-9 compliance standards and employee recordkeeping.
- Sharp organizational skills with meticulous attention to detail and data accuracy.
- High integrity and discretion when working with sensitive, confidential workforce data.
- A proactive, welcoming communication style that builds immediate trust across all levels of the business.
- Proficiency with Google Workspace and Excel
Nice To Haves
- Familiarity with HRIS (Rippling) and ATS (Workable), preferred
- Bachelor’s degree preferred, or equivalent combination of education and experience.
Responsibilities
- Support bi-weekly and semi-monthly payroll cycles in Rippling by entering data, reviewing timesheets, and auditing basic changes.
- Maintain clean employee profiles in Rippling across new hires, team transitions, compensation updates, and offboardings.
- Respond to routine employee questions regarding policies, benefits, and HR processes, escalating as appropriate
- Assist with maintaining personnel files and ensuring data accuracy across HR systems
- Support ad hoc HR projects and administrative tasks as assigned
- Lead new-hire documentation workflows, executing compliant and timely I-9 verifications (Section 1 & 2 reviews and E-Verify processing).
- Assigns and tracks completion of mandatory training for new hires, ensuring compliance deadlines are met and following up as needed.
- Send clear, welcoming first-week communications and assist with initial day-one logistics.
- Schedule candidate interviews across complex team calendars, time zones, and communication channels.
- Maintain accurate candidate data in the applicant tracking system, initiate background checks, and assist with offer packages.
- Coordinate on-site candidate visits, ensuring every prospective team member has a smooth, positive interview experience.
- Provide as-needed front desk cover, greeting guests, vendors, and candidates with a warm, professional presence.
- Support overall office vibrancy by assisting with administrative deliveries, visitor logs, and localized team initiatives.
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
- Training & Development
- Free Food & Snacks
- Wellness Resources
- The chance to work behind the scenes on some of the most-watched kids' content in the world
- A collaborative, mission-driven People team
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
