Temporary HR Assistant

Village of Hoffman Estates•Village Hall, IL

5d•Onsite

About The Position

Responsible for a variety of HR functional activities including employee recruitment and onboarding. Responsible for addressing inquiries and requests from internal and external customers. Performs Human Resources administrative work of considerable difficulty. As part of the front counter customer service team, responds to and interacts with residents, employees, and/or others within and outside the organization in a courteous, professional, and effective manner.

Requirements

Previous HR/Recruiting Experience is highly desired
Previous Customer Service Experience is highly desired
NEOGOV Insight and Onboarding experience is preferred
An Associate’s or Bachelor’s degree in a related field.
Highly qualified candidates will have a minimum of 2 to 4 years related experience
English Language/Communication Skills: Advanced skills
Working Knowledge of: Human Resources, recruitment, and office practices and procedures.
Working Knowledge of: Computers and various software applications including spreadsheets, word processing, database, and graphics.
Working Knowledge of: Business English, spelling, grammar, sentence structure and arithmetic.
Ability to: Initiate, compose, prepare and type correspondence and complex reports.
Ability to: Conduct extensive research projects, analyze data and prepare related reports.
Ability to: Proofread and check documents for errors.
Ability to: Establish and maintain effective working relationships with employees, supervisors, other departments, other agencies and the public.
Ability to: Multi-task and learn quickly.
Ability to: Prioritize work, information and time demands.
Ability to: Maintain strict confidentiality; protect the privacy of all employee information in accordance with Village policies, procedures and practices as required by federal and state law.
Ability to: Work independently and as part of the Human Resources team on a variety of projects.
Ability to: Analyze and synthesize large volumes of information.
Ability to: Understand and follow complex oral and written instruction.
Ability to: Communicate effectively verbally and in writing.

Nice To Haves

NEOGOV Insight and Onboarding experience is preferred
Bachelor's degree is preferred.
Foreign Language Skills: A Plus

Responsibilities

Process employment applications, track candidates by job classification, test candidates for current openings, notify candidates of receipt of applications.
Recruiting including but not limited to posting of open positions, review of current job description, review applications and making recommendations, testing where appropriate, scheduling of pre-employment screenings and interviews. Onboarding of new employees including orientations, id creation and assigning required training.
Prepares reports and spreadsheets as requested. Also gathers information and responds to surveys submitted by government and outside agencies. Reviews and verifies Personnel Action Notices related to new hires, separations, promotions and other adjustments.
Accurately and efficiently types and edits a variety of correspondence, reports, agendas, letters, charts, numerical information, and other material requiring judgment as to content, accuracy and completeness. Independently composes a variety of letters and memos for mailing and distribution.
Assists in coordination of HRM Dept. front counter customer service workflow. Answers inquiries from employees, the Human Resources phone line and email box, the general public and other agencies received in person, by telephone, or in writing. When necessary, refers inquiries to appropriate staff member of department. Assists with processing incoming and outgoing mail of the department.
Maintains accurate records and files of departmental and Village-wide programs.
Operates and properly maintains all tools and equipment needed to perform the essential job functions and responsibilities listed above while adhering to all safety rules and practices.
Follows Village-wide and departmental safety rules and practices.
Performs other duties, tasks, and responsibilities as assigned.