HR Assistant Senior

University of Washington Medical Center•Seattle, WA

1d•$47,448 - $63,468•Hybrid

About The Position

The College of Engineering (CoE) is seeking a detail-oriented and proactive HR Assistant Senior to join the Shared Engineering Payroll and Recruiting (SEPR) team. SEPR is the College’s centralized HR shared service, providing consistent, efficient, and compliant payroll and human resources support across multiple academic and non-academic units. The team was established to streamline transactional HR processes, reduce administrative burden within departments, and deliver specialized expertise across staff, student, and academic employee populations. The HR Assistant Senior provides high-quality transactional support to faculty, staff, and student employees across assigned units. This role is responsible for managing a wide range of Workday payroll and HR processes, including student hiring, onboarding (I-9 verification), time and absence tracking, and costing allocations. The College of Engineering includes 10 academic departments and multiple interdisciplinary and non-academic units. This position supports a portfolio of units by processing payroll and HR transactions and ensuring consistent, reliable service delivery within the shared services model. A key responsibility of this role includes managing the quarterly Academic Student Employee (ASE) appointment cycle, which involves issuing approximately 400 offer letters per quarter, processing Workday transactions, and coordinating tuition, benefits, and funding within the student system. The HR Assistant Senior also serves as the first point of contact for student inquiries, providing timely and accurate guidance to ensure a positive service experience. This position serves as a key resource to faculty, department leadership, and students by providing expertise on payroll processes and Workday transactions.

Requirements

Three years of office/clerical experience.

Nice To Haves

Office experience preferably in an HR environment
Experience with Workday or another HRIS
Strong data analysis and reporting skills
Excellent written and verbal communication skills
Demonstrated ability to manage high-volume, detail-oriented work
Experience in a higher education environment
Experience with ticketing or case management systems

Responsibilities

Provide comprehensive Workday transactional support across multiple CoE units in partnership with administrators, CoE HR, and central HR offices
Process student hiring, compensation updates, FTE changes, costing allocations, and time and absence transactions
Manage Workday business processes and ensure timely, accurate completion
Maintain and update costing allocations; proactively partner with grant managers to resolve discrepancies
Serve as a subject matter expert for Workday Time and Absence; provide guidance and troubleshooting support
Generate and analyze reports for auditing, reconciliation, and data tracking (e.g., timesheets, costing allocations, end dates)
Review and process onboarding documentation, including I-9 verification, E-Verify, and background checks
Identify and resolve payroll discrepancies, including overpayments and underpayments, in coordination with Employee Workday Help (EWH)
Ensure compliance with UW policies, union contracts, and departmental best practices
Manage high-volume ASE appointment processes for graduate and undergraduate students across multiple units
Process 400+ appointments and prepare corresponding offer letters each quarter with a high level of accuracy
Advise faculty and administrators on appointment types, eligibility, and compliance requirements
Serve as the primary point of contact for student inquiries, ensuring responses within 24 hours
Coordinate with academic units to process scholarship and fellowship disbursements for 150+ students per quarter
Compile and distribute appointment data and reports to stakeholders
Provide guidance to students on benefits, including GAIP, tuition waivers, and ISHIP
Manage the SEPR shared inbox, ensuring timely responses and appropriate routing of inquiries
Provide backup support for HR Specialist functions as needed
Participate in ongoing training and professional development (e.g., Workday HCM Community)
Deliver high-quality, customer-focused service through effective communication and collaboration