HR Assistant

Meneses Law PLLC•Houston, TX

8d•$0 - $20•Onsite

About The Position

Meneses Law has an immediate opening for a Human Resources Assistant to join our dynamic law firm to assist our HR Department with various administrative tasks to ensure they can efficiently complete their duties. The HR Assistant will perform clerical tasks like making copies, organizing files, scanning files, uploading documents, and providing support on the back end of the recruitment process. The ideal candidate has excellent attention to detail, is organized, ethical, and a dedicated professional.

Requirements

Excellent verbal and written communication skills.
Handles multiple matters simultaneously.
Excellent organizational skills, time management skills, and attention to detail.
Proficient with technology and ability to learn our software systems.
Strong analytical and problem-solving skills and ability to prioritize tasks.
Ability to act with integrity, professionalism, and confidentiality.
Proficient with Microsoft Office Suite and MacOS systems.
Self-motivated with excellent interpersonal skills.
Friendly and strong commitment to customer service.
Good understanding of clerical operations (filing, data entry, and organizing).
Principles and procedures of record keeping.
English usage, spelling, grammar, and punctuation.
Ability to work in a fast-paced environment.
Able to type 45 WPM or more.
Must be fluent in English and Spanish.
Bachelor’s degree, knowledge of MS Office and MacOS.
Ability of reading comprehension, writing, speaking to others to convey information effectively, active listening and interpreting instructional documents.
English/ Spanish bilingual oral communication is a must.
Must be able to analyze information, problems, situations, practices, or procedures to define the problem or objective. Identify relevant concerns or factors, patterns, tendencies, and relationships. Formulate logical and objective conclusions and recognize alternative and their implications.
This position involves regular walking, standing, sitting for extended periods of time, hearing, and talking.
May occasionally involve stooping, kneeling, or crouching.
May involve close vision, color vision, depth perception, focus adjustment, and viewing computer monitor for extended periods.
Involves manual dexterity for using keyboard, mouse, and other office equipment.
May involve moving or lifting items under 10 pounds.
Strong knowledge of business and management principles involved in strategic planning, leadership technique, production methods, and coordination of people and resources.
Excellent organizational and time-management.

Responsibilities

Assist with day-to-day functions of HR’s clerical work and administrative business.
Organize and maintain employee documents on the physical and e-file and name them as required.
Maintains and updates information for personnel and subject matter files, ensuring proper treatment of confidential information.
Schedules appointments and arranges meetings. Prepares schedule and informs managers and participants, confirming requirements, dates, and times.
Maintain correspondence with candidates during the recruiting phase.
Follows firm guidelines, policies, and procedures while maintaining the strictest level of client confidentiality.
Familiarity with common office processes, including filing, scanning, e-filing and handling mail.
Organization and ability to multitask for filing and completing several clerical and administrative tasks at once.
Attention to detail to ensure all tasks are completed to a high standard.
Entering data and proper information into company software.
Addressing the queries of employees in a timely manner.
Enters, tracks, monitors, and reconciles data in computer database systems, according to established policies and procedures.
Receives, processes, and distributes departmental mail.
Perform any other tasks or functions deemed necessary to the daily operations of the employer.