HR Assistant or Coordinator

Regent University•Virginia Beach, VA

1d•Onsite

About The Position

The HR Assistant or Coordinator serves as the primary point of contact for the Human Resources Office through email, phone, and walk-ins. The role assists employees, prospective employees, applicants, and other guests with general HR and employment-related inquiries, while maintaining accurate and up-to-date records, databases, and files. The position is located in Virginia Beach, Virginia, with an annual salary of $38,000–$40,000. The role performs routine office and administrative duties, supports employee-file processing and onboarding, assists with employment applications and HR records, and coordinates events and meetings. It also supports benefits administration, employment verifications, training preparation, and updates to the HR portal. The position includes a responsibility to participate in Regent University’s distinctly Christian activities and ministry, including worship, prayer, devotions, Bible studies, and spiritual support for the university community. Regent University states that it does not discriminate in employment in its programs or activities on the basis of race, color, national or ethnic origin, sex, disability, age, or veteran status. Regular faculty and staff who work at least 30 hours per week are eligible for the described benefits package.

Requirements

Minimum of two years of college or comparable experience.
Two to three years of administrative experience in an office setting.
Demonstrated proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
Excellent written and verbal communication skills, including proper grammar.
Accurate data-entry and filing skills.
Excellent interpersonal skills and professional oral and written communication.
Ability to demonstrate initiative and commitment to customer service.
Ability to manage multiple tasks effectively despite interruptions.
Ability to work with minimal supervision and collaborate as part of a team.
Strong attention to detail and commitment to accuracy and thoroughness.
Ability to represent the department and university appropriately.
Ability to use discretion with confidential information and exercise diplomacy in sensitive matters.
Commitment to Regent’s core values of Excellence, Innovation, and Integrity.
Willingness and ability to participate in Regent’s Christian activities and ministry.

Nice To Haves

Bachelor’s degree preferred.
Knowledge of Ellucian Banner and/or Cognos.

Responsibilities

Greet and assist employees, applicants, and other customers who contact the Human Resources Office.
Perform routine office duties, including email management, filing, photocopying, faxing, ordering and maintaining office supplies, and maintaining electronic records, databases, and files.
Process, file, and update employee files and employment paperwork accurately and promptly.
Assist with Form I-9 completion.
Move completed and eligible applications forward to hiring managers in the ATS.
Maintain the HR bulletin board, including job listings, legal postings, and special announcements.
Record and track missionary leave.
Track international travel approvals and send travel assistance brochures to traveling employees.
Record and track employee referrals.
Assist the Employee Success Manager with exit paperwork setup and scheduling exit interviews.
Process vision claims and resolve vision-claim issues.
Complete timely onboarding and data entry for student contracts, student positions, and temporary positions.
Coordinate with Financial Aid on Federal Work Study positions.
Complete employment verifications for current and former employees.
Assist the Employee Success Manager and Benefits Manager with planning, promotion, setup, and cleanup for HR events, benefits-related events, and Human Resources training sessions.
Assemble benefits packets and maintain an adequate, current, and accurate supply of benefits forms and packets.
Assist the Employee Success Manager in preparing materials for training sessions.
Maintain and update employment information on the HR portal, checking accuracy and working links and identifying opportunities for improvement.
Develop and implement processes or procedures to maintain an effective and efficient office.
Schedule appointments and meetings for the VPHR and other HR staff as needed.
Lead or contribute to Regent’s distinctly Christian activities, including worship and prayer services, and be able to perform other ministry activities such as leading devotions and Bible studies, giving communion, praying, providing spiritual ministry, sharing Regent’s religious beliefs, and modeling service as done “as to the Lord.”